AI-Enabled Personal Executive Assistant

This is a remote position.

AI-Enabled Personal Executive Assistant & Family Projects Coordinator

We are seeking an AI-forward highly organized and research-oriented Personal Executive Assistant to support a Principal with personal family travel genealogy documentation and special projects.

This is a high-trust role for someone who can take an ambiguous request turn it into a structured project conduct thorough research coordinate with different people and vendors and follow through until completion.

AI will be a core part of the role. You should already be comfortable using tools such as ChatGPT for meaningful day-to-day work and be interested in developing reusable prompts custom GPTs AI-assisted workflows and simple automations.

This is not a traditional calendar-and-email-only Executive Assistant position. The role requires strong research ability independent project ownership organization judgment and follow-through.

Key Responsibilities

• Manage multiple personal and family projects including priorities deadlines next steps and follow-ups.
  
• Conduct detailed online research compare options verify sources identify tradeoffs and provide concise recommendations.
  
• Support genealogy and family-history projects including archival research family trees biographies historical research and source verification.
  
• Organize personal and family documents photographs videos scans research notes and digital archives.
  
• Maintain organized Google Drive structures naming conventions trackers and searchable records.
  
• Research and coordinate travel including flights hotels transportation itineraries reservations and destination logistics.
  
• Coordinate appointments vendors service providers family projects relocation or education research and other personal logistics.
  
• Use ChatGPT and other AI tools for research document analysis summarization drafting planning and knowledge organization.
  
• Identify recurring work that can be improved through reusable prompts custom GPTs structured AI workflows or simple agents.
  
• Handle special and loosely defined projects independently and drive them through completion.
  

Requirements

Required Qualifications

• Exceptional online research skills and strong judgment when evaluating sources.
  
• Strong project management prioritization and follow-through skills.
  
• Excellent written and spoken English.
  
• Highly organized and comfortable managing multiple unrelated projects simultaneously.
  
• Strong discretion and judgment when handling confidential personal and family information.
  
• Strong working knowledge of Google Drive Google Docs spreadsheets calendars and online research tools.
  
• Ability to work independently and identify appropriate next steps without requiring detailed instructions.
  
• Demonstrated day-to-day use of ChatGPT or comparable AI tools for substantive work.
  
• Interest and ability to turn recurring tasks into reusable prompts custom GPTs AI-assisted workflows or simple agents.
  
• Flexibility to adjust working hours when the Principal travels across different time zones.
  

Preferred Qualifications

• Experience as a Personal Assistant Executive Assistant Research Coordinator Family Office Assistant or Project Coordinator.
  
• Experience supporting a senior executive private principal or family.
  
• Experience with genealogy archival research historical research libraries or family-history projects.
  
• Experience managing digital filing systems research archives knowledge bases or complex document collections.
  
• Experience coordinating international travel or supporting rapidly changing priorities.
  
• Experience creating AI-assisted workflows custom GPTs no-code automations or similar reusable systems.
  

What Were Looking For

The ideal candidate is someone who is:

• Curious and naturally interested in finding answers.
  
• Comfortable receiving a broad or unclear request and turning it into an organized plan.
  
• Proactive without needing constant direction.
  
• Strong at turning research into clear concise recommendations.
  
• Reliable with deadlines follow-ups and open tasks.
  
• Discreet resourceful calm and thoughtful with sensitive information.
  
• Comfortable using AI as a working system rather than simply a writing tool.
  
• Able to verify AI-generated information rather than treating AI output as fact.
  

Education:

• Bachelors (Preferred)
  

Experience:

• executive assistance: 2 years (Preferred)
  
• personal assistance: 2 years (Preferred)
  

Benefits

Benefits:

• Additional leave
  
• Company events
  
• Health insurance
  
• Opportunities for promotion
  
• Pay raise
  
• Work from home
  

Pay: Php65000.00 - Php85000.00 per month

Work Location: Remote

Required Skills:

Required Qualifications Exceptional online research skills and strong judgment when evaluating sources. Strong project management prioritization and follow-through skills. Excellent written and spoken English. Highly organized and comfortable managing multiple unrelated projects simultaneously. Strong discretion and judgment when handling confidential personal and family information. Strong working knowledge of Google Drive Google Docs spreadsheets calendars and online research tools. Ability to work independently and identify appropriate next steps without requiring detailed instructions. Demonstrated day-to-day use of ChatGPT or comparable AI tools for substantive work. Interest and ability to turn recurring tasks into reusable prompts custom GPTs AI-assisted workflows or simple agents. Flexibility to adjust working hours when the Principal travels across different time zones. Preferred Qualifications Experience as a Personal Assistant Executive Assistant Research Coordinator Family Office Assistant or Project Coordinator. Experience supporting a senior executive private principal or family. Experience with genealogy archival research historical research libraries or family-history projects. Experience managing digital filing systems research archives knowledge bases or complex document collections. Experience coordinating international travel or supporting rapidly changing priorities. Experience creating AI-assisted workflows custom GPTs no-code automations or similar reusable systems. What Were Looking For The ideal candidate is someone who is: Curious and naturally interested in finding answers. Comfortable receiving a broad or unclear request and turning it into an organized plan. Proactive without needing constant direction. Strong at turning research into clear concise recommendations. Reliable with deadlines follow-ups and open tasks. Discreet resourceful calm and thoughtful with sensitive information. Comfortable using AI as a working system rather than simply a writing tool. Able to verify AI-generated information rather than treating AI output as fact. Education: Bachelors (Preferred) Experience: executive assistance: 2 years (Preferred) personal assistance: 2 years (Preferred)

Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 1200 - 1200