Billing and Purchasing Coordinator

Billing & Purchasing Coordinator Position Type: Full-Time, Remote Company: Kitchen Design & Cabinetry Firm – Based in New York Overview We are a growing kitchen design and cabinetry company seeking a reliable, organized, and proactive Billing & Purchasing Coordinator to join our remote team. This role is central to ensuring smooth billing, purchasing, and order management processes, while maintaining strong communication with clients, vendors, and contractors. Key Responsibilities Prepare and send invoices, quotes, and payment requests Track deposits, balances, and outstanding payments; follow up as needed Place and monitor cabinet, hardware, and material orders Communicate with manufacturers, vendors, clients, and contractors Follow up on deliveries, backorders, damages, and order issues Maintain accurate records across multiple projects Handle emails, phone calls, and general administrative tasks Optional Plus (Not Required): Manage social media accounts and create basic content Update website content and respond to customer reviews Create simple digital marketing materials using Canva Qualifications Required Highly organized and detail-oriented with excellent follow-up skills Strong English communication skills (written and verbal) Comfortable handling billing and payment conversations Experience in purchasing and order management preferred Proactive, responsible, and able to work independently Reliable internet connection and professional home-office setup Availability to consistently work during New York business hours (EST) Preferred Prior experience in billing, purchasing, or administrative coordination Familiarity with cabinetry, construction, or design industry workflows Basic knowledge of digital tools (Canva, website updates, social media management)