Accounts Payable Officer (US) | WFH

Job Description

Setup and Location: WFH (Ortigas, Alabang, Pampanga or Cebu)

Work Schedule: 8:00 AM to 5:00 PM (California - PST) | 12:00 AM to 9:00 AM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

We are looking for an Accounts Payable Officer to manage the processing and recording of financial transactions related to vendor payments and expense management. The role is responsible for ensuring invoices are verified, approved, and paid for accurately while maintaining organized financial records and supporting internal financial controls. This role is critical for maintaining accurate financial reporting, strengthening vendor relationships, and ensuring efficient accounts payable operations.

What You’ll Do

You’ll be the kind of person who:

• Review, verify, and process supplier invoices, expense reports, and payment requests in accordance with established financial procedures.
  
• Ensure all invoices are properly coded, approved, and recorded in the accounting system.
  
• Prepare and process scheduled payments to vendors, including bank transfers and other approved payment methods.
  
• Reconcile vendor statements and resolve discrepancies in invoices, payments, or account balances.
  
• Maintain accurate and organized accounts payable records, documentation, and audit trails.
  
• Coordinate with internal departments to confirm invoice details, purchase orders, and approvals before payment processing.
  
• Monitor payment schedules and ensure timely settlement of obligations to avoid penalties or service disruptions.
  
• Assist with month-end closing activities, including accounts payable reconciliations and reporting.
  
• Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
  
• Support compliance with internal financial policies, procedures, and audit requirements.
  

Requirements

What You Bring

We’re looking for someone who:

• Bachelor’s degree in accountancy, Finance or any related field is preferred.
  
• 3+ years of experience in accounts payable, accounting operations, or related finance roles.
  
• Strong knowledge of accounts payable processes, invoice verification, and financial documentation.
  
• Proficiency in Microsoft Excel and other Microsoft Office applications for financial tracking and reporting.
  
• Strong attention to detail with the ability to maintain accuracy in high-volume transaction processing.
  
• Effective communication and coordination skills when working with vendors and internal teams.
  
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
  
• Understanding basic accounting principles and financial reconciliation processes.
  

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
  

Let’s Talk

If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.

Requirements
To be succesful in this role, you will need to have: A minimum of 4+ years of experience in US Accounting or a similar role in the US Tax accounting industry Strong knowledge of basic and advanced accounting and financial principles and practices, specifically with US payroll systems Extensive knowledge and experience with various accounting software like APEX Payroll, ISolved payroll, or a similar system Successful applicants will be those who have the following skills or experience: Working knowledge US tax system, compliance & related functions Ability to process tax lodgments in various US states via state portals for current clients and the capability to seamlessly onboard new clients Demonstrable knowledge of small business taxation - typical business entity options, tax planning considerations, coordination with advisors Excellent verbal and written English communication skills Strong attention to detail, time management, and accounting administration skills Strong analytical, problem-solving, and cognitive thinking with interpersonal skill The following experience will be highly regarded: Client onboarding experience Experience and skills with data imports/exports and Excel analysis *The hiring process will take place virtually. Only applicants who have been shortlisted will be contacted within the next 24-48 hours of submitting their application. If you do not qualify for this role, we will keep you in our talent pool and contact you if any positions become available that suit your qualifications.