Site Secretary and DCCO

JOB DESCRIPTION:

• Perform secretarial & clerical works for the project site.
• Prepare letters, correspondences, internal & external communications related to the execution of the project under the direction of the Project Manager.
• Make records of meeting schedules & appointments & remind concern site staff of such schedules. Make & receive phones calls and fax.
• Receive & records letters, submittals, samples, etc. related to the project from suppliers and sub-contractors, then distribute to the concern Engineer.
• Receipt, registration, distribution, filing, record and control of quality documents.
• Handling, storage, safekeeping, transmission & loaning of quality documents.
• Take & prepare meeting minutes for all weekly coordination and client meetings.
• Prepare master lists of quality records; establish system of filing, indexing, and distribution of external and internal document.
• Keeping tracks of all controlled and uncontrolled quality documents.
• Establish and maintain the Document Control Center at project site
• Responsible in complying with KTMS.PH (IMS) procedures, work instructions of related processes based on the implemented Integrated Management System.
• Completion of all KTMS.PH (IMS) documented information within the deadline, particularly with forms, checklists and/or other records necessary to the related processes, internal or external
• Any task in relation to the designation directed by Immediate Supervisor or Top Management.

JOB QUALIFICATIONS:

1. Graduate of any 4-year College Course
2. Extensive experience & proficiency in the operation of computer & office equipment like fax & photocopy machines.
3. Good communication skills both verbal & written.
4. Fully conversant with MS Office software.
5. At least 2 years' experience related in related field.