Business Support Administrator

Atlas NextWave - Business Support Administrator

At Atlas NextWave, we connect exceptional talent with industry-leading clients across the Energy, Marine and Renewables sectors globally. As we continue to grow, we’re looking for a Business Support Administrator to join our team based in the Philippines.

This is a detail-focused role where you’ll play an important part in supporting the smooth running of our administrative, personnel and operational processes across the business. You’ll work closely with different teams to keep information, documentation and day-to-day processes organised, accurate and up to date.

What you’ll be doing:

Administration & Documentation

• Create and update Atlas-branded CVs.
• Maintain administration and personnel files.
• Verify certificates and documents.
• File incoming and outgoing correspondence as and when required.
• Maintain up-to-date documentation and SOPs.

Data & Systems

• Execute reference checks and update A4S with relevant data, highlighting any issues to relevant stakeholders.
• Manage own workload by maintaining tasks in A4S.
• Upload and manage data into third-party portals.

Contracts & Compliance

• Ensure all contracts are accurate, signed, and cover the correct employment or project periods. Manage contract records and renewals as required.
• Ensure compliance with GDPR, IMS/QMS, and company policies.

Personnel & Training Support

• Organize training when required, after instruction from the Commercial team and inform Professional accordingly.
• Register crew planning, including holidays and ad hoc services.
• Record and report illness.

Travel & Logistics

• Organize travel, visa and lodging.

Timesheets & Process Improvement

• Safeguard timely receipt of all timesheets.
• Identify process inefficiencies.

Work Set-Up: Onsite / Hybrid

Office Location: RCBC Plaza, Makati City

Working Hours: 9:00 AM – 6:00 PM, Monday to Friday

What we’re looking for:

• Open to new graduates and those with no previous work experience.
• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Strong computer literacy and willingness to learn new systems.
• Ability to manage multiple tasks and priorities.
• Proactive and willing to take initiative.
• Comfortable working with processes, documentation and data.
• A positive attitude and willingness to learn.

Why join Atlas NextWave?

• Opportunity to join a growing international business.
• Exposure to global Energy, Marine and Renewables markets.
• Collaborative and supportive team environment.
• Career development and progression opportunities.
• Dynamic, people-focused culture.

If you’re looking to start your career in business support and administration, we’d love to hear from you!