Admin Specialist

Key Resposibilities:

• Monitor office and studio equipment; coordinate repairs and maintenance with attention to detail and technical awareness.
• Collaborate with lease owners regarding property, contracts, and facilities needs, requiring strong communication and negotiation skills.
• Supervise deliveries, gate passes, and access control, ensuring organizational and time management capabilities.
• Oversee cleanliness, housekeeping, and security services, demonstrating leadership and reliability.
• Process and maintain permits, renewals, and compliance documentation, requiring familiarity with regulatory processes and accuracy in documentation.
• Monitor payments for rentals, utilities, and service contracts, with proficiency in basic accounting and record-keeping.
• Track cost efficiency and manage ordering of marketing materials, props, costumes, and inventory, requiring analytical skills and resourcefulness.
• Prepare weekly performance reports, highlight issues, suggest resolutions, and share key reports with management, showcasing reporting and problem-solving skills.
• Suggest workflow improvements, policy updates, and operational solutions, requiring initiative and adaptability.
• Manage vendor relationships, budgeting, and reporting for each branch, requiring interpersonal skills and procurement knowledge.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• At least 2 years of experience in administration, procurement, or office management.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with procurement systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and work independently with minimal supervision.
• Willingness to coordinate across multiple branches and handle diverse operational needs.
• Willing to be assigned in different office locations as required.