We are looking for an organized, meticulous, and detail-oriented Assistant Financial Controller to support the financial operations of a US-based recruiting firm. This role will handle invoicing, accounts receivable, client contracts, financial reporting, reconciliations, and data management.
The ideal candidate has strong accounting or bookkeeping knowledge, advanced Microsoft Excel skills, excellent written business English, and the ability to independently manage recurring financial processes.
Key Responsibilities
1. Invoicing
- Generate and send accurate client invoices.
- Apply and record client payments.
- Maintain clean, accurate, and organized billing records.
- Communicate with US clients regarding invoices and payments.
2. Accounts Receivable & Collections
- Monitor outstanding client balances and AR aging.
- Send professional collection follow-up emails.
- Follow up on overdue invoices and escalate past-due accounts when necessary.
- Maintain accurate AR records.
3. Contracts & Documentation
- Draft client service agreements using existing templates.
- Route agreements for electronic signatures.
- Track contract status and maintain organized records of fully executed agreements.
4. Data, Metrics & KPI Reporting
- Build and maintain recurring weekly and monthly Excel reports.
- Track and report revenue, placements, AR aging, and recruiter productivity.
- Send and track client surveys.
- Review data for accuracy and identify discrepancies.
5. Finance & Data Support
- Assist with month-end closing activities.
- Perform account reconciliations.
- Support financial data cleanup and auditing.
- Perform data cleanup and auditing within the applicant tracking system.
- Assist with other finance and administrative tasks as needed.
Qualifications
- Accounting or bookkeeping background required; degree or equivalent professional experience strongly preferred.
- Advanced Microsoft Excel skills with the ability to create and maintain financial reports and work with formulas/data.
- Strong general accounting knowledge and financial fluency.
- Excellent written business English, particularly for client-facing invoicing and collection emails.
- Meticulous attention to detail and high numerical accuracy.
- Highly organized with excellent follow-through.
- Able to manage recurring processes independently without constant reminders.
- Strong communication, analytical, and problem-solving skills.
Strongly Preferred
- Experience with Bill.com or a comparable AP/AR platform.
- Previous experience handling invoicing, collections, reconciliations, and financial reporting.
- Experience supporting a US-based company or communicating with US clients.
