Procurement Specialist

Key Responsibilities

• Manage the complete procurement process for hardware maintenance renewals and software licensing.
• Engage with OEMs, distributors, and vendors to obtain competitive pricing, quotations, lead times, and commercial terms.
• Evaluate quotations and negotiate pricing, discounts, and payment terms to maximize commercial value.
• Prepare and validate Bills of Materials (BOMs), renewal schedules, and procurement documentation.
• Coordinate with Client Partners, Sales, Finance, Legal, Delivery, and Vendor Management teams to ensure timely procurement and fulfillment.
• Process purchase requisitions, purchase orders, and vendor invoices in accordance with TCS procurement policies.
• Track procurement status, deliveries, renewals, and escalate risks that may impact project timelines.
• Ensure compliance with contractual obligations, licensing terms, OEM policies, and internal governance requirements.
• Maintain procurement trackers, renewal calendars, vendor databases, and commercial documentation.
• Support bid responses, renewals, change requests, and contract amendments by providing procurement inputs and commercial analysis.
• Resolve procurement issues related to pricing discrepancies, licensing, warranty, maintenance coverage, and delivery.
• Build and maintain strong working relationships with strategic vendors, distributors, and OEM partners.

Required Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, or a related field.
• 3–5 years of experience in IT procurement, preferably involving hardware maintenance, software licensing, or technology reselling.
• Experience working with enterprise OEMs and distributors such as Cisco, Microsoft, Red Hat, Oracle, VMware, Dell, HPE, IBM, or similar.
• Strong understanding of procurement processes, contract management, and commercial negotiations.
• Experience supporting large enterprise or banking clients is an advantage.

Skills

• Procurement and vendor management
• Commercial negotiation and cost optimization
• Hardware maintenance and software licensing knowledge
• Purchase order and invoice management
• Contract and compliance management
• Strong analytical and problem-solving skills
• Excellent stakeholder management and communication skills
• High attention to detail and organizational skills
• Proficiency in Microsoft Excel, PowerPoint, and ERP/procurement systems (e.g., SAP, Ariba, Oracle)

Key Performance Indicators (KPIs)

• Procurement cycle time
• On-time purchase order issuance
• Cost savings achieved through negotiations
• Renewal completion before expiration
• Procurement accuracy and compliance
• Vendor SLA adherence
• Stakeholder satisfaction
• Reduction in procurement-related escalations