AP Coordinator

Job Description

• Manage the Accounts Payable mailbox, prioritizing and organizing tasks daily.
  

• Adhere to company policies and procedures related to accounts payable.
  

• Manage various invoice logs in the Invoice Solution system.
  

• Work collaboratively with cross-functional teams to resolve issues.
  

• Ensure the timely processing of non-inventory and inventory bills using the FIFO (First In, First Out) method.
  

• Validate and verify invoices after OCR (Optical Character Recognition) processing and obtain the necessary approvals before payment.
  

• Perform accurate three-way matching (3WM).
  

• Apply analytical skills and sound judgment to identify root causes, solve problems, and handle complex issues requiring in-depth assessment.
  

• Adhere to agreed-upon Standard Operating Procedures (SOPs) and Service Level Agreements (SLAs).
  

• Request statements from all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies promptly.
  

• Respond to vendor inquiries within the agreed SLA of 24 hours.
  

• Assist with documentation for annual audits.
  

• Perform administrative duties and ad hoc projects as assigned.
  

• Prepare reports to track key performance indicators (KPIs).
  

• Assist with and ensure the completion of month-end tasks before the close of the accounting period.
  

• Manage vendors paid by credit card and handle complex vendor accounts.
  

• Serve as backup for the Accounts Payable Team Lead.
  

Requirements

What You'll Bring to the Team

• An accounting-related university degree or college diploma.
  

• A minimum of 3 years of experience in accounts payable.
  

• Proficiency in accounting software and accounting principles.
  

• Intermediate to advanced Excel skills, including VLOOKUP, PivotTables, and formulas.
  

• Basic knowledge of Canadian taxes, including GST/HST/QST calculations.
  

• Strong interpersonal skills, with the ability to collaborate effectively and build relationships.
  

• A self-motivated and resourceful approach, with the ability to work with minimal supervision.
  

• High attention to detail, particularly in invoice entry.
  

• The ability to think outside the box and identify effective solutions.
  

• Professionalism and the ability to handle confidential information.
  

• The ability to work in a fast-paced environment with ambiguity and constant change.
  

• Excellent organizational skills and the ability to manage multiple deadlines simultaneously.
  

• Strong analytical and problem-solving skills.
  

• Excellent written and verbal communication skills, a strong work ethic, a self-starter mindset, and a commitment to excellent client service.
  

Things We Consider an Asset

• Experience using Tipalti and NetSuite accounting software.
  

• Experience in e-commerce, manufacturing, or consumer packaged goods industries.
  

• Experience with Microsoft and Google Workspace.
  

• Experience using multiple ad hoc applications for work.
  

Key Performance Indicators (KPIs)

• Retracted invoices.
  

• Bills processed daily and weekly.
  

• Bills placed on hold.
  

• Vendor reconciliations.
  

• Invoice logs.
  

Requirements
A minimum of 3 years of experience in accounts payable. Proficiency in accounting software and accounting principles. Intermediate to advanced Excel skills, including VLOOKUP, PivotTables, and formulas. Basic knowledge of Canadian taxes, including GST/HST/QST calculations. Strong interpersonal skills, with the ability to collaborate effectively and build relationships. A self-motivated and resourceful approach, with the ability to work with minimal supervision. High attention to detail, particularly in invoice entry.