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Executive Assistant

Executive Assistant

Barefoot Ventures Asia Inc.Philippines, Philippines
18 days ago
Job description

Job Description

This is an exciting opportunity for someone who would want to become a part of a team who is committed to developing the next generation of Allied Health professionals who are motivated to make life better for participants around Australia

Company Profile

Our client develops and delivers personalized occupational therapy, speech pathology, physiotherapy, exercise physiology, and positive behavior support services designed to make a bigger difference.

  • Responsibilities

Manage diaries of multiple stakeholders, including updating and removal of staff anniversaries, birthdays, and exits

Organize & update travel and accommodation bookings for Leadership team

Collation and preparation of relevant reports and presentations in a timely manner

Plan, execute and assist with events on both a State and National level

Organize expenses and reimbursement of Operation Manager & General Manager, as well as Support Office

Monitor consumables on site and ensure these are maintained at an adequate level

Taking dictation and meeting of minutes

Manage incoming & outgoing mail

Ensure effective diary management of Operation Manager & General Manager, ensuring their time is managed effectively and appropriately prioritized

Provide a high level of service to stakeholders in line with the company's values

Build and maintain relationships with key stakeholders

Participate and contribute to meetings as required

Coordinate internal events, such as birthday celebrations, morning teas, and national meetings in conjunction with Administration Team

Maintaining the current expense and management systems, and proactively looking for ways to improve systems

Skills and Qualifications

Strong written & verbal communication skills

High proficiency in the use of Excel (pivot tables, formulas etc.

PowerPoint (gathering information and compiling a presentation), Word, and Outlook

Professional discretion Previous experience in a similar position

Proactive

Ability to multitask and prioritize tasks

Excellent time management skills

Well-developed organizational skills

High level of attention to detail

  • Job type
  • Permanent
  • Emp type
  • 6 : 30AM - 3 : 00PM
  • Location
  • Industry
  • Hospital and Healthcare
  • Expertise
  • Executive Assistant
  • Job Description
  • This is an exciting opportunity for someone who would want to become a part of a team who is committed to developing the next generation of Allied Health professionals who are motivated to make life better for participants around Aus

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    Executive Assistant • Philippines, Philippines