SSG_Systems / Project Data Admin

Job Description

This is a remote position.

JOB TITLE : Systems / Project Data Administrator

Industry : Construction

Employment Type : Full Time; 40 hours per week

Rate : 7-9AUD / hour depending on experience

The client is a high-performing construction company delivering multiple projects with precision and speed. We are seeking a Systems / Projects Data Administrator who will own and administer the Organisation Computer Based Management System (Procore) while also supporting HR, accounts, bookkeeping, and general project administration.

This is not a task-following role — we need someone who takes full ownership, drives efficiencies, and improves processes through automation and smart system utilisation.

Key Responsibilities :

Procore Administration – Full system control & setup, document management at company and project levels, creating templates, permissions, integrations, training, and processes automation.

Data Management & Reporting – Maintain clean, accurate data and create dashboards for decision-making by management.

HR Administration – Onboarding, compliance records, timesheets, and payroll.

Accounts & Bookkeeping – Process invoices, POs, expenses, and conduct basic reconciliations.

Finance Support – Assist with cost tracking, forecasting, and reporting.

General Project Admin – Support teams with documentation, scheduling, and compliance.

Other admin tasks - arrange team meetings, issue agendas & minutes, set up team functions, etc. as directed by management.

Skills and Experience Required :

• Proven Procore Admin User experience in construction or similar industry.
• Minimum 3 years in project administration, systems admin, or bookkeeping.
• Experience with QuickBooks (preferred), Xero, or MYOB.
• Strong organisational skills, attention to detail, and proactive problem-solving.
• Ability to automate workflows and improve efficiency.
• Confident communicator with the ability to train and support staff in digital systems.

Why Join Us?

Advantageous however not a must : Construction Contracts Administration, Project Management Degree or Estimating Experience

Requirements

Procore, bookkeeping, virtual administration, compliance