Construction Administrator | AU | Hybrid

Job Description

Setup and Location :   Hybrid (Ortigas, Alabang, Pampanga, Cebu)

Work Schedule : 08 : 30 AM to 05.30 PM AEST

Employment Type : Full-time

Ready to do work that actually excites you?

We are seeking a detail-oriented and proactive Construction Project Administrator to support our construction operations and client engagement processes. This role is responsible for maintaining accurate project data in HubSpot CRM, coordinating with builders to ensure timely progress, and providing transparent communication to clients throughout the construction lifecycle. The ideal candidate will possess strong organizational and communication skills, a client-first mindset, and experience in construction administration or project coordination. You will also help the Construction & Contracts Manager with documentation, reporting, and general administrative tasks to ensure smooth project execution

What You’ll Do

Key Responsibilities :

• Maintain and regularly update all client and project data within HubSpot CRM.
• Liaise with builders to ensure construction milestones are met in line with agreed project timelines.
• Track and follow up on builder progress, identifying and addressing any delays or required updates.
• Proactively communicate with clients, providing timely updates and maintaining transparency throughout the construction process.
• Log all correspondence and significant updates in HubSpot to ensure consistency and visibility across teams.
• Manage client complaints in a calm, professional, and solutions-focused manner.
• Support the Construction & Contracts Manager with documentation, reporting, and project tracking.
• Perform general administrative duties to support the day-to-day operations of the construction team.

Requirements

What You Bring

We’re looking for someone who :

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you

Requirements

What You Bring We’re looking for someone who : Proficiency in HubSpot CRM or similar customer relationship management platforms. Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written. Previous experience in construction administration, client liaison, or project coordination. Ability to manage multiple tasks, deadlines, and stakeholders simultaneously. Demonstrated professionalism and a client-first approach when managing issues or complaints.