Artist Operations Coordinator (Accounts Payable)

What You'll Do

• Support the Head of Artist Operations with financial processes for the Artist Services
• Department (A&R and Marketing)
• Submit Purchase Order requests
• Facilitate vendor setup with Finance
• Review and process vendor invoices
• Communicate roadblocks/errors related to payment processing to Artist Operations team and ensure those roadblocks have been resolved
• Maintain internal invoice trackers to accurately record payment submissions
• Reconcile recoupable expenses per artist project
• Track royalty statement delivery and payment for Quarterly and Semi-Annual royalty recipients
• Track third-party income (maintain AP/royalty accounting contact sheet, match remittances to payments received, etc.)

Knowledge, Skills and Abilities

• Strong attention to detail
• Organizational prowess
• Critical Thinking
• Solutions Oriented
• Clear and concise verbal and written communication
• Follow up and follow through
• Comfort level in navigating new/proprietary technology systems
• Expertise with Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel)
• Prioritization
• Flexibility and adaptability

Minimum Qualifications

• 1-2 years of experience as an AP Clerk, Admin Assistant, Coordinator, or similar role
• Strong experience with Google Sheets and Microsoft Excel a plus
• Must be willing to work night shift schedules (US hours) and during PH Holidays.
• Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

Preferred Qualifications

• Experience working in the music industry, specifically in A&R, A&R Administration, Artist Relations, and/or Marketing/Digital Marketing preferred
• Familiarity with , Navan, Monday.com a plus
• Bachelor’s Degree