TEAM LEWIS is a global marketing agency that has grown from start-up to multi-national in a little over two decades. Its success is due to a combination of factors : talented creatives delivering award winning campaigns; expanding client relationships into new markets or services and its independence from outside investors. The agency, its people and client campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.
About TEAM LEWIS
We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors. Talented people delivering award winning campaigns. Expanding client relationships into new markets or services. Making strategic acquisitions. TEAM LEWIS has won many prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.
At the heart of the business is TEAM LEWIS
Foundation. In January 2021, there was a need to respond to the challenges the
COVID pandemic brought to communities and charitable organisations. TEAM LEWIS
saw that support was crucial and change was needed to make that happen. Our
local causes scheme was launched. Every member of TEAM LEWIS can nominate a
local cause close to their heart to receive a cash donation. In addition,
nominated causes can also benefit from a donation in kind of expertise, time,
and resources. In the past year TEAM LEWIS has donated almost $2million to 445
causes around the world. You can read more about TEAM LEWIS Foundation at https : / / www.teamlewis.com / impact / .
Purpose of the role
To provide effective and efficient regional HR support to the team across all APAC markets. The HR intern will support people operations activities to ensure core administrative tasks are accurate and completed in a timely manner so that the team can focus on business partnering and value adding initiatives.
Key responsibilities and tasks
People Engagement
- Is a first point of contact for all basic HR related enquiries, responding in a timely manner and with sound advice / guidance
- Establish strong relationships with internal stakeholders to ensure a high-quality service is delivered. Become a trusted HR partner.
- Ensures open communication between the Global HR team, sharing knowledge and processes where relevant
- Work closely and take guidance from the regional HR team to implement relevant people programs, frameworks, and policies to improve employee experience and support the business’ growth.
Regional HR Support
Support in tracking and managing employee relations processes relating to all employee leave variations i.e. annual leave, sick leave, maternity leave, hospitalisation etc.Support operational requirements relating to training & developmentEnsure all HR assets (e.g. secondments / passports guidelines, orientation packs, training, forms) are kept updated, relevant, and in line with internal guidelinesAssist in managing exit interviews of leavers, sharing feedback, and recommendations where appropriateUpdates and maintains the org charts for APACSupports on all visa-related requirementsAssists with staff benefits including leaves and insurance / medical claimsWork closely with the regional HR team to ensure all internal initiatives are managed and implemented accordinglyRecruitment and selection
Coordinates candidate outreach for junior roles up to Manager (or equivalent level); initiating contact junior level talent and coordinating interviews and feedback conversations for all levelsResearches the candidate market for senior candidates, sharing this with the APAC Talent teamSupports in managing LEWIS recruitment channels (including TeamTailor and LinkedIn), posting job adverts and managing application response for all regional rolesCoordinates and implements university outreach – arranging, planning for and attending graduate events to directly engage with candidatesSupports the full offer and contract process and recruitment agency-supplied candidates, as well as all pre-employment checksSupports the full process for graduate recruitment and oversees the development of the graduate training academyWorks with the Senior Talent Executive to maintain an ongoing talent map for PR, communications, and digital professionalsOnboarding
Helps in the induction process (including relevant documentation) for all new starters in the office, ensuring a smooth induction into LEWISSends out reminders to line managers for mid and end probationary reviews, flagging any concerns to the HR teamResponds to probation period queries in a timely manner, escalating to the broader HR team, where necessaryCollate responses and organise face-to-face check-in meetings where necessary, flagging any concerns to the HR teamRecruitment marketing
Collaborates with the Marketing team to ensure employer brand is consistent across the LEWIS company careers page and social channels (Twitter, Instagram, LinkedIn etc.)Provides support to HR and Talent colleagues and works with the global marketing team to contribute to employee content for all digital channelsResearches new channels, platforms, and job boards for specific rolesTeamworking
Works collaboratively with both the immediate and extended teams to deliver a first-class HR service to the wider businessEnsures personal objectives are met on an on-going basis as well as meeting all deliverable team objectivesWorks closely with line manager to maximise own strengths, improve weaknesses and support individual and team career developmentSupports with the training of team interns wherever possibleGeneral
Supports the Global HR team on initiatives and projectsDay-to-day, ad hoc, and project administrative dutiesRegularly attends LEWIS training sessions to enhance skills and develop knowledgeEnsures all record keeping is complete, up to date and accuratePromotes and helps nurture an excellent culture and be an ambassador for the LEWIS brandAbout you
Bachelor’s degree in human resources, business administration, or a related fieldConfident and collaborative self-starter with initiativeCreative thinking “outside the box” to providing solutions and solving problemsExperience in multi-tasking administrative projects through to completionExcellent presentation, written, and verbal communication skillsWell organised; ability to prioritise; attention to detail; a pragmatic approachEnergetic, good-humoured, pragmatic - a credible team playerThis job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.
LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.
