Executive Assistant - (ZR_24866_JOB)

Job Description

This is a remote position.

Scope :

• Monday to Friday, 8am to 5pm CET with an hour unpaid break
• Direct reporting to founder
• Remote position with flexible scheduling
• Focus on administrative and communication support
• Time zone flexibility for US / Germany operations
• Responsibilities :
• Manage and monitor inbox to prevent missed communications.
• Draft emails for review and personalization.
• Schedule and coordinate demo calls with key opinion leaders and potential clients.
• Track meeting follow-ups and handle post-meeting deliverables.
• Send sales materials and other promised documents.
• Maintain calendar and ensure proper scheduling of appointments.
• Execute quick / AD-HOC tasks assigned via Slack.
• Support sales operations by updating CRM tools, managing lead pipelines, and tracking outreach.
• Assist with social media content design for the brand (LinkedIn, Instagram).
• Help repurpose written content into captions, short posts, or visual prompts.
• Coordinate with design / marketing team to ensure timely publishing of key updates.

Requirements :

Independent Contractor Perks

Requirements

Responsibilities : Manage and monitor inbox to prevent missed communications Draft emails for review and personalization Schedule and coordinate demo calls with key opinion leaders and potential clients Track meeting follow-ups and handle post-meeting deliverables Send sales materials and other promised documents Maintain calendar and ensure proper scheduling of appointments Execute quick tasks assigned via Slack Requirements : Previous executive assistant experience Strong written communication skills in English Proficiency with email management and calendar tools Ability to draft professional correspondence Detail-oriented with excellent organizational skills Comfortable with remote work and communication tools like Slack Experience with follow-up management