Procurement Buyer

Role Overview

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The Procurement Buyerwill be focused on delivering a functional end to end procurement process from supplier onboarding support, purchase order requests and processing, receipting and resolution of invoice queries. The Procurement Buyer will also be responsible for the maintenance and administration of the contract depository including ensuring category management and the procurement sourcing office upload all necessary contract documentation and advise accordingly on termination events.The role will also be required to support the broader Procurement Efficiency Office with Third Party Risk Management and Business Analytics as and when required.

Role Responsibilities:

Procurement Operations – management of purchase requests, purchase orders and support invoice receipting

·Ensure an appropriate requisition and subsequent PO are raised for all suppliers in line with the NO PO No Pay process, and any relevant orders placed on supplier portals where appropriate

·Be able to communicate to both internal stakeholders – accounts payable and purchase requestors

·Manage all open purchase orders and goods receipting activities to agreed timelines, escalating issues and identifying opportunities to reduce cycle times. Be custodians of the procurement policy and best practice including no PO, no pay principles

·Identify opportunities to improve systems towards target state and prioritisation to positively influence successful outcomes

Procurement support activities – general support to broader procurement organisation.

·Support Third Party Risk Management with onboarding requests, supplier engagement and due diligence assessments as required

·Provide administration support for onboarding of suppliers on the due diligence technology platform and financial systems as and when required

·Support with maintenance and administration of contract database, ensuring completeness and accuracy of data for reporting purposes

·Support broader central procurement improvement / innovation programs as and when required.

Communication and Leadership

·Deliver effective updates to key business stakeholders throughout the procurement process

Change, Risk and Issue Management

·Identify and escalate risks as appropriate

Experience / Competences:

·Degree educated or relevant experience in a Purchase Order management

·Purchase order process and invoice approval management

·Oracle or equivalent system experience

·Experience of a contracts management tool

·Experience of processing medium to high volume purchase orders

·Excellent Microsoft Office skills, in particular Excel

Dynamic & Competitive

·Demonstrates high levels of energy in seeking out and achieving new goals

·Goes that “extra mile”

·Is a self-starter

·Shows evidence of being comfortable working in fast paced or pressured environments

·Enjoys a challenge and is able to escalate

·Does not give up easily

Open & Communicative

·Adapts communication style to suit audience

·Projects personal credibility

·Interacts confidently without being overbearing

·Ability to work effectively in a high pressure environment

·Keeps emotions under control in difficult situations

·Handles criticism constructively

Professional Integrity

·Able to demonstrate honesty, integrity and professionalism

·Promotes loyalty to TP ICAP and its principles

·Works ethically and shows respect for both professional and company values

Effective

·Excellent attention to detail, highly organised with a proactive approach

·Strong analytical ability and problem solving skills

Job Band and Level: Support,3