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Accounts Payable / Accounts Receivable (AP / AR) Specialist

Accounts Payable / Accounts Receivable (AP / AR) Specialist

More Staffing LLCPH
13 days ago
Job type
  • Quick Apply
Job description

Job Title : Accounts Payable / Accounts Receivable (AP / AR) Specialist

Location : Remote

Work Shift : EST

Working Hours : 10 to 15 hours per week (Part-time with potential to transition to 40 hours / week)

KEY RESPONSIBILITIES

Accounts Payable Management

  • Manage and track all incoming vendor invoices, ensuring payments are processed according to agreed terms.
  • Coordinate with various vendors and suppliers to handle payment schedules, discounts, and payment terms.
  • Ensure that all vendor accounts are properly categorized and paid on time, utilizing tools such as Settle, Ramp, and Bill.com.
  • Handle various payment methods including bank transfers, Zelle, wires, and credit card payments.
  • Maintain a comprehensive SOP of all vendors, outlining payment terms, methods, and processes.
  • Ensure all payments are entered accurately into QuickBooks and reconciled with the company's accounting system.
  • Work closely with the warehouse and operations teams to resolve any payment-related issues.

Accounts Receivables Management

  • Manage invoicing for our growing wholesale business, sending out invoices via QuickBooks and following up on payments.
  • Create and manage AR processes, ensuring that all invoices are sent promptly, and follow-up on overdue accounts is handled professionally.
  • Ensure timely collection of payments from wholesale partners, with a strong focus on managing payment terms and cash flow.
  • Track incoming payments and coordinate with the bookkeeping team to ensure proper categorization and reconciliation.
  • Prepare periodic AR reports, including aging reports, for management review.

    • Bookkeeping

  • Collaborate with the financial team to assist with monthly bookkeeping and ensure the timely closing of the books.
  • Work closely with our stateside bookkeeping and finance team to categorize and record all AP / AR transactions accurately in QuickBooks.
  • Help streamline financial processes and workflows to close the books faster each month.

    • Financial Reporting

  • Collaborate with our stateside bookkeeping and finance team to ensure that all AP / AR transactions are properly categorized and recorded in QuickBooks.
  • Assist in generating financial reports, including cash flow statements, to provide insights into the company’s financial health.
  • Track and report on accounts payable and receivable activities, ensuring that any discrepancies are identified and resolved quickly.
  • Work closely with the founders and finance team to streamline the financial processes and create a more efficient workflow.

    • Payroll

  • Help manage payroll using Gusto, assisting the founders in transitioning payroll responsibilities to this role.
  • Ensure payroll is processed accurately and on time for different teams, including the warehouse, retail, and remote staff.

    • Vendor Relations

  • Serve as the primary point of contact for vendors regarding billing, payment inquiries, and discrepancies.
  • Set up new vendor accounts and maintain existing relationships, ensuring all vendors are aware of our payment processes and schedules.
  • Ensure compliance with all vendor agreements, contracts, and payment terms.

    • LI-CP1

    Requirements

  • Minimum of 2-3 years of experience in accounts payable, accounts receivable, and bookkeeping roles, preferably within an e-commerce, retail, or wholesale business.
  • Proficiency in QuickBooks and experience with AP / AR software such as Bill.com, Settle, and Ramp.
  • Familiarity with payroll systems such as Gusto.
  • Experience with various payment methods including bank transfers, Zelle, wires, and credit card payments.
  • Strong understanding of general accounting principles, bookkeeping, payment terms, and US-based accounting practices.
  • Highly organized with excellent attention to detail, able to manage multiple payment systems, vendors, and deadlines.
  • Excellent written and verbal communication skills, able to interact professionally with vendors, clients, and internal teams.
  • Ability to troubleshoot and resolve discrepancies or payment issues effectively and efficiently.
  • Experience generating reports related to cash flow, AP / AR aging, vendor payments, and bookkeeping processes.