CONTRACTUAL_AO IV_000854_4PS

Job Description

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

000854

Compensation

:

SG 15 (Php 40,208. 00)

Place of Assignment

:

Pantawid Pamilyang Pilipino Program

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor’s Degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

(CSC ORAOHRA, Rule VII, Section 37, paragraph 2, “Eligibility is not required for appointment to casual, contractual, and coterminous but preference should be given to civil service eligibles”.)

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor’s degree preferably in Accountancy/ Management/Business Administration

Training

:

Six (6) hours of relevant training

Experience

:

Two (2) years of relevant experience

Eligibility

:

None required

JOB DESCRIPTION

The Administrative Officer IV shall be responsible for validating transactions and processing service fee payments, assisting in Division activities and stakeholder engagements, drafting and updating Memorandum of Agreements, guidelines, and manuals, monitoring policy compliance, preparing reports and communications, and providing technical assistance on grants management and related concerns.

Functions and Responsibilities:

1. Validate transactions per billing statement received from LBP and process payment of valid service fees;

2. Assist in the preparation of Proposals for activities of the Division;

3. Assist in the facilitation of activities of the Division (i.e. National Conference, Field Visit to FOs, Orientations, etc.) and prepare necessary materials;

4. Assist in the facilitation of meetings related to grants management and prepare necessary materials;

5. Establish and maintain linkages with internal and external stakeholders;

6. Assist in the consolidation/drafting/updating Memorandum of Agreement, guidelines, and manuals relative to grants management;

7. Prepare communications/letters/memoranda regarding service fees, external relations, guidelines, and other matters not within the scope of other Sections, as assigned by the supervisor;

8. Monitor compliance of FO counterparts to established policies and guidelines;

9. Prepare internal and external reportorial requirements related to service fees, guidelines, compliance and engagement with stakeholders;

10. Provide technical assistance to OBSUs and FOs regarding grants management or cash cash/account-related processes;

11. Resolve / Respond to service fees payment, stakeholders’ issues and concerns and other matters not within the scope of other Divisions; and

12. Perform other tasks that may be assigned by the supervisors.

Job Outputs:

1. Documents for the payment of all valid service fees (Obligation Requests, Disbursement Vouchers, Statement of Service Fee, summaries/schedules);

2. Powerpoint Presentations/Training or Workshop Materials/Feedback/Documentation Reports;

3. Notice of Meetings/Minutes of Meetings/Summary of Agreements;

4. Revised/Updated Memorandum of Agreements/Guidelines/Manuals;

5. Inputs to the Guidelines of other OBSUs/Divisions’

6. Communications/Letters/Memoranda;

7. Internal/External Reports; and

8. Customer/Client Satisfaction Measurement Forms.

CRITERIA FOR EVALUATION

Education

:

25\%

Training

:

10\%

Experience

:

25\%

Written Examination

:

25\%

IQT

:

5\%

Technical Exam

:

20\%

Interview

:

10\%

Performance Review

:

5\%

Total

:

100\%

Initial Shortlisting

:

Obtain 80\% of the maximum total score or 48 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80\%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 6, 2025 by accessing this link:

https://forms.gle/Cw6iwUEyn8C14u5A9

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable);

8. Copies of Appropriate Eligibility (if applicable):

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.