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HR Administrator - #34123

HR Administrator - #34123

Manila RecruitmentPH
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

This presents an exceptional career opportunity for individuals seeking to join a rapidly expanding company and an innovative, forward-thinking organization known for its collaborative environment.

Company Profile :

Our client is the leading specialty insurance carrier serving emerging industries, including digital assets & Web3, AI, the space economy, fintech, and beyond. They provide more than just risk protection; they make innovation resilient.

Based in Bermuda, our client is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”). They work with forward-thinking entrepreneurs and innovative companies that are pioneering new horizons in technology, digital assets, AI, and the cannabis / alternative medicine spaces. They understand how challenging it can be to get coverage for emerging sectors, which is why their proposition to the marketplace is so critical : New Risks, Understood.

Job Description

HR Coordination :

  • Assist in recruitment efforts, which involve crafting and posting job listings across diverse platforms, scheduling interviews, communicating with candidates, and managing the applicant tracking system.
  • Streamline the onboarding process by preparing necessary paperwork, coordinating logistics for new hire orientations, crafting comprehensive first-week onboarding schedules in collaboration with respective managers, and ensuring a seamless integration into the organization.
  • Serve as a liaison with the IT department to ensure timely provision of necessary tech assets to new hires, oversee appropriate setups, and manage asset retrieval upon termination.
  • Input new hire information into all HR platforms promptly.
  • Coordinate training and development initiatives by assigning, scheduling, and monitoring online and live training sessions, as well as managing associated training materials.
  • Maintain the accuracy and confidentiality of HR records and databases.
  • Assist in implementing and upholding HR policies and procedures.
  • Handle paperwork for new hires, including employment agreements and other relevant documentation.
  • Manage exit procedures, ensuring the proper documentation for departing employees is completed.
  • Provide assistance to employees encountering HRIS and other HR platform access issues, as well as facilitating access to Insurance IDs.
  • Support the planning and execution of employee engagement activities and events.
  • Collaborate with the company's graphic designer to create high-quality internal communications.

Administrative Support to CHRO :

  • Manage the CHRO's calendar, scheduling meetings, and coordinating appointments.
  • Prepare and distribute correspondence, presentations, and reports on behalf of the CHRO.
  • Act as the primary point of contact for internal and external stakeholders seeking to connect with the CHRO.
  • Assist with travel arrangements for the HR team and handle expense reporting for the CHRO as needed.
  • Provide general administrative support, including managing phone calls, handling inquiries, and organizing files and documents.

    • Team Collaboration :

  • Collaborate with HR team members to support department initiatives and projects.
  • Act as a liaison between HR and other departments to facilitate effective communication and coordination.
  • Maintain and update HR documents, such as employee handbooks, policies, and procedures.
  • Willingness to assist as needed beyond the scope of typical HR support duties.

    • Requirements

    Must Have Skill / s and Qualifications

  • BSc / BA in Human Resources Management, Business administration or relevant field.
  • 2+ years of human resource management experience.
  • Experience in high volume meeting scheduling.
  • Understanding of general human resources policies and procedures.
  • Excellent knowledge of MS Office; Experience with Mac system a plus.
  • Experience working with HRIS and other HR systems (Knowledge of Paylocity HRIS system is a +)
  • Excellent organizational skills and attention to detail is a must.
  • Customer-centric mentality and a proactive willingness to assist internal clients.
  • Desire to work as a team with a results driven approach
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to act with integrity, professionalism, and confidentiality.

    • Job type :  Permanent

    Emp type :  Full-time / Direct Employment

    Schedule :  Monday to Friday : 9PM-6AM (Manila Time)

    Location :   Work-From-Home

    Industry :  Insurance