Executive Assistant

Job Description:

Responsibilities

1. Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
2. Manage the executive's emails daily.
3. Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
4. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
5. Answer phone calls in a polite and professional manner.
6. Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
7. Make travel arrangements and detailed travel itineraries.
8. Take dictation and minutes and writing them up subsequently.
9. Produce reports and presentations.
10. Maintain comprehensive and accurate records.
11. Maintain the current filing and database system and looking for ways to improve current systems.
12. Carry out tasks related to managing the office.
13. Perform minor accounting duties.
14. Perform minor sales and marketing admin duties.
15. Perform minor legal admin and contract management duties.


Qualifications:

1.Excellent verbal and written communication skills
2. Agile and adaptive
3. Pleasing personality
4. Good interpersonal skills
5. Professional discretion
6. Detail oriented
7. Excellent time management skills
8. Well-developed organizational skills
9. Ability to multitask and prioritize tasks.
10. A background in Sales, Finance/Accounting, or Legal is a PLUS


Other notes:

1. WFH option is available but must be able to work onsite twice a week.
2. Must have their own computer and internet when working from home.
3. Local to Cebu is highly preferred.

Required Skills:

Managing Memos Reports Communications Contract Management Travel Arrangements Editing Management Skills Catering Interpersonal Skills Travel Filing Scheduling Time Management Writing Presentations Records Accounting Finance Communication Marketing Sales Management