This job offer is not available in your country.

Virtual Assistant - Logistics

Activate TalentPH

30+ days ago

Job type

Quick Apply

Job description

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

Retail & Finance Support

Manage weekly invoicing, ensuring accuracy and timely processing.
Oversee EDI (Electronic Data Interchange) transactions for retail partners
Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

Operations & Logistics

Handle routing requests, ensuring compliance with retail and distributor requirements.

Track and update shipment status, proactively resolving any delays or issues.

Support forecasting and stockkeeping to maintain optimal inventory levels.

Administrative & Process Support

Complete and submit PO (Purchase Order) forms with attention to detail

Assist with onboarding for new team members, vendors, or partners.

Maintain and update records for finance, logistics, and operations.

Requirements

Excel & Google Sheets Strong ability to manage and analyze data

Notion & Productivity Tools Comfortable with workflow automation an documentation.

EDI Systems Experience with retail data exchange and processing

Attention to Detail Ensuring accuracy in invoices, PO forms, and shipmen records.

Problem-Solving Mindset Proactively managing operational and financial tasks efficiently

Create a job alert for this search

Virtual Assistant • PH

Related jobs

Virtual Assistant

RYDUPhilippines

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediatel...Show moreLast updated: 30+ days ago

Virtual Assistant

SnaphuntPhilippines

A role that offers a breadth of learning opportunities.Monitor and update task workflows across all departments to ensure accurate progress tracking and accountability. Track and follow up on recurr...Show moreLast updated: 30+ days ago

Logistics Assistant - Parañaque

Readyman IncPhilippines, Philippines

Graduate of Bachelor's Degree preferably in Operations or Supply chain.With 1 year solid experience in Logistics / Supply Chain / Warehouse. Knowledgeable in Microsoft office.Do you have work experience...Show moreLast updated: 4 days ago

Executive Virtual Assistant

Scale VirtuallyPH

Quick Apply

We seek a highly organized and experienced.CEO in managing multiple organizations.As the Executive Virtual Assistant, you will be crucial in optimizing the CEO's time, coordinating projects, and pr...Show moreLast updated: 30+ days ago

Virtual Assistant | Permanent WFH

BizForcePH

Quick Apply

We’re on the lookout for a sharp, proactive, and detail-obsessed .If you’ve got solid experience, thrive in fast-paced environments, and know how to keep things running like a well-oiled Googl...Show moreLast updated: 30+ days ago

Virtual Assistant

Bold BusinessPhilippines, Philippines

Job SummaryWe're looking for a proactive and highly organized Virtual Assistant to support day-to-day business operations. This role involves handling administrative tasks and making outbound calls,...Show moreLast updated: 14 days ago

Virtual Assistant

SomewherePhilippines, Philippines, Philippines

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES.Salary Range : $1200 - $1500 (the final salary will be determined by the candidate's level of experience and at the discretion of the c...Show moreLast updated: 16 days ago

SEO Virtual Assistant

Marisa PeerPhilippines, PH

Quick Apply

Marisa's mission is to spread the message that there are simple, rapid, and effective techniques everyone can use that can truly change your life. USD / month (based on experience).We're hiring a deta...Show moreLast updated: 2 days ago

Virtual Assistant - Legal VA

Remote VAPH

Quick Apply

The successful candidate will provide support to legal professionals by managing various administrative tasks that facilitate the smooth operation of a legal practice. Prepare, review, and manage le...Show moreLast updated: 30+ days ago

Remote Virtual Assistant (Generalist)

OnlyExpertsPH

Quick Apply

Job Title : Virtual Assistant (Generalist).We are seeking a proactive and energetic Virtual Assistant to join our dynamic team. This role is ideal for a versatile professional with experience in proj...Show moreLast updated: 30+ days ago

General Virtual Assistant

TreantlyPH

Quick Apply

You’ll be responsible for a variety of administrative and client-facing tasks that help our client's business run smoothly and efficiently. Manage emails, calendars, and appointments for the team.As...Show moreLast updated: 30+ days ago

Virtual Executive Assistant

AltierraPhilippines, Philippines

Executive Assistant services to clients across the United States.We are a family of passionate and dedicated professionals committed to making a difference in the world. Our goal is to provide clien...Show moreLast updated: 9 days ago

Virtual Assistant

BookWithMelPH

Quick Apply

This isn't just another "side gig"—our VAs are.We match you with the best position based on your experience, skills, and strengths. Some of the roles we place VAs in include : .Executive & Adminis...Show moreLast updated: 30+ days ago

Logistics Assistant / Csr

Yngen Datacom CorporationPhilippines, Philippines

MUST HAVE 1 year experience working with Shipping / Freight forwarding services industry • •.Bachelor's / College Degree in Customs Administration is an advantage. Day Shift only (8 : 00AM-5 : 30PM) • •.San Ped...Show moreLast updated: 14 days ago

Executive Virtual Assistant (Marketing + Sales)

F@B Virtual ProfessionalsPhilippines

Freedom and Balance Virtual Professionals (F@B VP).We dedicate ourselves to providing our Clients with the perfect virtual assistant who can sow the seeds of discipline, commitment to learning, pas...Show moreLast updated: 22 days ago

Virtual Admin Assistant

Transcend International - Coaching and TrainingPhilippines

Transcend International is a global provider of coaching and training solutions designed to help individuals, teams and organisations move beyond simply adapting towards genuine thriving in the fac...Show moreLast updated: 30+ days ago

Virtual Assistant

IT Squarehub Global Services Corp.Philippines

Building Quality Service Without Compromise.We provide world class services at a fraction of a cost without sacrificing quality. Marketing of properties available for sale or lease.Organising viewin...Show moreLast updated: 30+ days ago

Virtual Assistant

CrewBloomPH

Quick Apply

We are hiring a detail-oriented Virtual Assistant with experience in QuickBooks and expense management for optimal tax planning. The ideal candidate will be proactive, organized, and adept at handli...Show moreLast updated: 30+ days ago