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Project Support Assistant

SomewherePhilippines, Philippines, Philippines

13 days ago

Job description

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

Position : Project Support Assistant

Working Schedule : 8am-5pm PST

Salary Range : 1,200-1,400 USD / month (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Summary :

Our client is a certified diverse supplier that provides a wide range of quality construction support services for the utility industry, with a focus on finding ways to be stronger, smarter, and faster along the way. They primarily partner with companies that are engaged in the construction, maintenance, repair, planning, design, testing, and inspection of electrical infrastructure and facilities. We are seeking a Project Support Assistant to join their team. A more entry-level role that provides administrative and operational support to project teams, focusing on schedule coordination, documentation, and basic vendor management.

Key Responsibilities :

Assist with project scheduling and milestone tracking.
Collect and approve timesheets from field personnel.
Daily timesheet validation and time off timesheet submissions.
Prepare and distribute deliverables such as reports and status updates.
Establish and manage vendor relationships, ensuring timely deliveries and
documentation.
Coordinate third-party contractors (e.g., traffic control, dig alerts).
Assist with the collection of billables (receipts, documentation).
Respond to daily operational inquiries from clients and internal teams.
Perform QA / QC on field documentation and data entry in project systems.
Collect field images, reconcile to complete jobs, and entry into project systems.

Required Qualifications :

2+ years of experience in administrative, operations, or project support roles.

Strong organizational and time-management skills.

Ability to track and coordinate multiple tasks and deadlines.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management software.

Strong written and verbal communication skills.

Ability to review and validate documentation for accuracy (QA / QC).

Detail-oriented with a problem-solving mindset.

Ability to work effectively with vendors, contractors, and internal teams.

Basic understanding of financial documentation (invoices, receipts, billables).

Distinguishing Factors :

Primary Focus : Administrative and operational support.

Scope of Work : Tasks are focused on basic coordination, documentation, and support

functions like timesheet collection, scheduling, and preparing reports.

Autonomy : Minimal; mostly follows direction from others (e.g., project managers).

Decision-Making : Limited decision-making; primarily follows established procedures

and guidelines.