PERMANENT_CAO_OSEC

Job Description

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

CHIEF ADMINISTRATIVE OFFICER

Item Number

:

OSEC-DSWDB-CADOF-39-2004 *Subject to the outcome of the pending case of the former incumbent

Compensation

:

SG 24 (Php 98,185.00)

Place of Assignment

:

Financial Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Master’s degree or Certificate in Leadership and Management from the CSC

Training

:

Forty (40) hours of supervisory/management learning and development intervention

Experience

:

Four (4) years of supervisory/management experience

Eligibility

:

Career Service (Professional)/Second-Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Master’s Degree with Bachelor’s degree in Business Administration/Accountancy/Management or any related fields or, Certificate in Leadership and Management from CSC

Training

:

Forty (40) hours of supervisory/management learning and development intervention / Financial Management

Experience

:

Four (4) years of supervisory/management experience

Eligibility

:

Career Service (Professional)/2nd Level Eligibility

JOB DESCRIPTION

The position provides strategic leadership, planning, and overall management of the Financial Service Cash Division. It entails the supervision, assignment, and evaluation of tasks performed by Division personnel, ensuring efficient operations and high performance. The role oversees critical functions, including fund utilization, disbursement and collection, cash balance reconciliation, and the preparation of accurate and timely financial reports essential for informed decision-making by management. It also ensures the consistent application of financial regulations, standards, and best practices across all operations within the Division.

Beyond its supervisory and operational functions, the position plays a key role in the development and enhancement of internal controls, financial management policies, and procedural guidelines. These efforts are aimed at promoting transparency, accountability, and operational efficiency in service delivery. The role also provides technical and professional expertise in support of the Department’s broader financial management framework.

In addition, the position supports the Director of Financial Service in conducting fiscal and cash assessments work and financial plans, statement of budget and expenditures, as well as in implementing effective cash disbursement planning strategies.

The position holder may also be designated as the Assistant Service Director (ASD) of the Financial Service, and may likewise be assigned to other Divisions within the Service as necessary such as the Budget Division. Additionally, the role may involve leading or participating in special committees, task forces, or ad hoc assignments in response to emerging priorities and the dynamic needs of the organization.

Functions and Responsibilities:

1. Prepares the Division’s Annual Work and Financial Plan (WFP), Project Procurement Management Plan (PPMP), and Institutional Development and Capacity Building (IDCB) Plan in alignment with organizational goals and priorities.

2. Consolidates Budget proposals and monthly disbursements plans and ensures prompt submission to the Department of Budget and Management.

3. Review financial claims and ensure consistency with existing guidelines and policies of COA and other oversight agencies as well as DSWD policies.

4. Develops, enhances, and implements systems, methods, and procedures related not only to cash management but also other fiscal related policies to ensure operational efficiency, accuracy, and compliance with applicable financial rules and regulations.

5. Assists the Accounting Division in conducting orientations and briefings for Special Disbursing Officers (SDOs) on the proper handling, utilization, and liquidation of cash advances.

6. Leads, organizes, directs, and evaluates the activities and performance of Division personnel to ensure effective service delivery and achievement of targets.

7. Certifies the accuracy, validity, and correctness of all disbursements and collections processed by the Division, in accordance with financial rules and regulations.

8. Reviews and signs checks, Advice to Debit Account (ADA), Notices of Transfer of Allocation (NTA), payrolls, and other financial reports to ensure timely and appropriate fund disbursement.

9. Ensures compliance with reportorial requirements related to the collection and disbursement of funds in accordance with government accounting and auditing standards.

10. Provides leadership and motivation to subordinates, fostering a work environment that promotes accountability, teamwork, and high performance.

11. Provides technical assistance to Offices/Bureaus/Services/Units (OBSUs) and Regional Offices on cash operations, disbursement processes, and financial procedures.

12. Coordinates and establishes linkages with technical personnel in Central and Regional Offices, as well as other government agencies, to resolve issues and promote best practices in fiscal and cash management.

13. Monitors the Department’s cash position and prepares cash forecasts to maintain optimal balances and ensure uninterrupted program implementation.

14. Coordinates with Field Offices regarding cash disbursements and requirements, analyzes fund utilization trends, and provides recommendations to the FS Director for timely fund release and allocation.

15. Prepares and submits accurate and comprehensive financial reports for management guidance and in compliance with oversight agency requirements.

16. Conducts in-depth analysis of financial data and reports to support evidence-based planning, budgeting, and decision-making.

17. Undertakes monthly reconciliation of account balances with the Accounting Division to ensure accuracy and integrity of financial records.

18. Aligns work outputs and operational processes with the Division’s strategic direction, internal policies, and external regulatory requirements.

19. Complies with special instructions from management, including reassignment or provision of augmentation support to other Divisions when necessary.

20. Coaches and mentors subordinate staff using structured coaching tools and monitors their development through periodic evaluations and feedback reports.

21. Performs duties and responsibilities of the FS Director in his/her absence to ensure continuity of the FS operations.

22. Performs other related duties as may be assigned to support the efficient functioning of the Division and the Department.

Job Outputs:

1. Annual Work and Financial Plan;

2. Guidelines/Internal Controls on Cash and other Financial Management related;

3. Improved Internal Control Systems and processes;

4. Streamlining Accomplishment Report

5. Standard Checklist of Requirements for Financial Claims

6. Financial Reports Analysis;

7. Reconciled cash balances with the Accounting Division;

8. Memoranda and other communications as instructed;

9. Regular Oversight Reportorial Requirements;

10. Consolidated Cash Planning Report/ Monthly Cash Planning;

11. KM Initiative Best Practice Documentation

12. Coaching and Mentoring Plan to the staff supervised

13. Other reportorial requirements and support as may be required by the FS Director; and

14. Facilities and information and communications technology investment plan.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 80% of the maximum total score or 48 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 85%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 14, 2025by accessing this link:

https://forms.gle/ko2szhUzZAHXzwHM7

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable);

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.