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Executive Assistant to Chief Executive Officer

Stealth CompanyIloilo City, Western Visayas, Philippines

17 hours ago

Job description

Overview

Role : Executive Assistant to Chief Executive Officer

Location : Remote (must be able to work Eastern Time, Monday–Friday, 9 : 00 AM – 6 : 00 PM ET)

Compensation : Competitive salary with growth opportunities

Start Date : ASAP

Responsibilities

Personal & Household Support

Manage calendar, logistics, and appointments (doctors, reservations, etc.).
Handle travel arrangements, research best hotels / restaurants, and prepare detailed itineraries.
Bookkeeping for personal and household finances (expense tracking, reconciliations, reporting in Excel).
Track personal records, apartment management, and vendor coordination.
Research and summarize relevant articles, threads, and lifestyle trends for the CEO.

Professional & Business Support

Provide direct support to the Chief of Staff across scheduling, communications, and operations.

Monitor and manage inboxes, draft correspondence, and summarize key information in real time.

Manage calendars, coordinate meetings, and prepare agendas and briefing materials.

Support with bookkeeping, dashboards, trackers, and reporting.

Conduct research and compile data for projects and decision-making.

Draft, review, and edit correspondence, reports, and presentations.

Contribute to systems-building, workflow optimization, and process improvements.

What Success Looks Like

The CEO’s personal and professional life is highly organized and stress-free.

The Chief of Staff is consistently supported and freed up to focus on strategic priorities.

Systems, spreadsheets, and trackers are accurate, reliable, and up to date.

Meetings, communications, and projects are executed smoothly and on time.

You quickly become an indispensable part of the leadership team’s daily operations.

Qualifications

Required

Bachelor’s degree from a reputable university.

3+ years of experience as an EA, PA, or similar role supporting senior leadership.

Background in bookkeeping or finance (degree or master’s in accounting preferred).

Excellent professional English (spoken and written) with strong communication skills.

Advanced Excel skills and strong command of Microsoft Office / Google Workspace.

Highly organized, detail-driven, and proactive.

Smart, resourceful, and able to anticipate needs before they arise.

Strong written and verbal communication skills.

Comfortable in a fast-paced, high-growth environment.

Professional, collaborative, and aligned with a modern, ambitious team.

Committed to building with us for the long term.

Nice to Have

Experience in early-stage startups or high-growth companies.

Familiarity with project management and CRM tools (Slack, Asana, Hubspot).

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Executive Assistant • Iloilo City, Western Visayas, Philippines

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