Accounts Receivable and Admin ClerkWe're an award-winning global outsourcer providing contact center and back office services on behalf of our global work at a place where innovation and teamworke together to support the most exciting missions in the world!
Statewide Oil Job Description
Job title : Accounts Receivable & Admin Clerk
Department : Administration
Person :
Reporting to : Financial Controller
Location :
DIRECT REPORTS : No supervisory duties
POSITION SUMMARY : This position's prime role is to maintain the accounts' receivable function. This includes but is not limited to generating invoices and statements, running aged reports, contacting customers about outstanding invoices, end of month reminders, credit insurance, PPSR registrations, general enquires and customer portals.
Our Team Orientated Approach :
It is expected that staff should actively promote, act, behave and make decisions that are consistent with the vision, values, and code of conduct of Perkal at all times. They must always act in a professional manner whether dealing with customers, suppliers, or other staff.
All duties should be performed in a manner consistent with relevant legislation and occupational safety and health legislation along with Perkal's operational procedures.
ESSENTIAL CRITERIA : Qualifications :
Experience :
Experience in an administrative positionExperience in an Accounts Receivable SystemExposure to an integrated ERP systemBasic reading, writing and arithmetic skillsAccurate and Typing speed at specified level,Strong administration skills - organised, thorough, systems-orientated with attention to detailAbility to use Microsoft Office including Word, Outlook, and ExcelAbility to create a positive impression with a professional and courteous mannerProactive, punctual, and reliableWell-presented and good at dealing with stakeholders / clientsAbility tomunicate at all levelsProfessional verbal and writtenmunication skillsKnowledge of filing systems and processesAbility to work autonomously and in a teamAbility to prioritise workMAIN ACTIVITIES : Activities
Description of activities and responsibilities
Accounts Receivable and Admin
Generate invoices and statements as requestedRun Aged Trial Balance reportContact customers regarding outstanding invoices Send First Request for payment emails for overdue accounts Send Follow up reminders for overdue accounts Send Credit Hold emails (as per list provided by Creditor Controller)Send End of Month reminder emailsCredit Insurance - apply for increased credit limits and submit PPSR registrations via NCI portal (as requested by Credit Controller / Management)Maintain and Review current PPSR registrations (list already started by Rob)Respond to general enquiries in the AR emailAccessing / Using customer portalsBackup for Accounts Payable and data entry for project workRecordkeeping and system work
File and archive information that ensures easy retrievalAssist with reports by undertaking basic analysis and researchMaintain confidentiality and exercise discretion in all mattersOHS / Quality / Environment
Knowledge of relevant work documents and instructionsKnowledge ofpany policiesReport all hazards, near misses and injuriesInitiate action to prevent the occurrence of product, process and quality system non-conformity and take corrective action when within positions authorityThe employee must always act in a professional manner whether dealing with customers, supplier or other staff. The employees have a duty to operate in a manner that is consistent with all OH&S / Quality & Environmental policies of thepanyBehavioural Expectations
Display a positive and respectful attitude including not breaching EEO & Discrimination laws.Represent the organisation in a professional, proactive, and responsible manner displaying a 'can do' solutions-based approach.Perform your responsibilities to a reasonable and acceptable standard with honesty and integrity.Have a collaborative teamwork style with well-honed conflict resolution skills.Engage in constructive team discussions whilst maintaining respect for individuals and their position.Key Performance Indicators :
Group
Accuracy
Continuous Improvement in errors in the ERP
Join the A-Team and experience the A-Life! Job ID R10931
