Accounting and Admin Associate

Accounting functionAs an accounting staff you are responsible for financial management and record-keeping.Recording financial transactions, including purchases, sales, receipts, and payments, in the company's accounting system (Netsuite).Managing employee expense claims, verifying expenses, and ensuring compliance with expense policies. Categorizing,processing of invoices, expenses, and ensuring timely payment to vendors and suppliers and issuance of BIR form 2307.Managing customer invoices, tracking payments, and following up on outstanding balances and BIR form 2307 to ensure timely receipt of funds and documentation. Recording and tracking fixed assets, conducting asset verification, and calculating depreciation.Encoding of Journal Entries of Payroll in Company’s software. Daily Cash Position and daily update of bank passbook / statementsAssist in preparation of audit requirements for auditors during financial auditsEncoding of Sales and Purchases to BIR VAT Relief and encoding in BIR Alphalist. Maintaining organized and secure physical and electronic records of financial transactions and supporting documentation.Staying up-to-date with relevant laws and requirements in BIR, SSS, PHIC, HDMF, SEC and other Government Agencies. Collaborating with team members to gather information and ensure accurate financial data.Protect an organization's value by keeping information confidential.Administrative functionTo oversee the daily operations of the office. Ensuring a clean and organized workspace, managing office supplies, and coordinating maintenance of the office and coordinating possible repairs.Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needs, and placing orders.Handling internal and external communication, including phone calls, emails, and mail, and ensuring effective communication within the organization. Help maintain communication and relationships with our Corporate Bank Accounts.Organizing and maintaining physical and electronic files, documents, and other records to keep it updated and also for easy retrieval.Receive visitors, clients, or customers and suppliers, and handle their inquiries or directing them to the appropriate person.Drafting and proofreading letters, memos, reports, and other documents before it is routed for approval.Provide administrative support to ensure efficient office operations such as communication with suppliers, booking of grab express or lalamove for deliveries and transfer of documents and other administrative support.Manage incoming calls, emails, and correspondence as well as redirecting inquiries to the appropriate person as neededAssist in scheduling meetings, appointments, and travel arrangements for meetings outside of the office for managers, officers and employees.Assist in the renewal of business permits and licenses as well as other licenses from the BIR, SEC, SSS, Philhealth and Pag-ibig and other government agencies.Assist in preparing reports, presentations, and data analysis as requested by immediate head or management.Offer suggestions in improving office procedures to better the efficiency-enhancing initiatives of the company. Finance Shared Services functionsThe Finance Shared Services functions are contingent on availability. Assist in the review of Clients accounting statusAssist in due diligenceAssist in setting up Accounting SoftwareAssist in review the business process flow and recommend improvementsAssist in the preparation of financial statements of the clientsAssist in the preparation of of BIR returnsAssist in the preparation of SEC reportsAssist in review of compliance with the BIR, SEC and other government regulationsPerform other duties required for the accounting servicesYour responsibilities may be extended or curtailed from time to time at the direction of Company Management.You shall report for work primarily at Unit 301A 3F #3 Brixton St. Brgy. Kapitolyo Pasig City but may be required to work at different locations within Metro Manila as Company Management may designate from time to time.