Finance & Admin Officer - Makati City

The Finance and Admin Officer is responsible for managing daily financial transactions and administrative functions, ensuring accurate documentation, compliance, and timely reporting. This includes preparation and recording of expenses, handling petty cash vouchers, supporting payroll, and overseeing office procurement and filing systems. The role is critical in maintaining internal financial discipline and operational efficiency.

Qualifications :

Bachelor’s degree in Accountancy, Financial Management, or Business Administration

Minimum 3 years of experience in a finance and admin support role

Strong knowledge of PH statutory contributions and basic accounting

Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage

Organized, detail-oriented, and comfortable with extended hours when needed

Key Responsibilities :

Finance and Expense Management

Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)

Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)

Process disbursements and reimbursements with supporting documents

Monitor accounts payable and receivable, and maintain records of staff advances and liquidations

Prepare and submit weekly and monthly expense reports to the Finance Manager

Recording of Expenses

Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)

Include complete details : date, payee, amount, category, payment method, VAT, and status (Paid / Unpaid)

Attach scanned or photographed receipts and ensure traceability of every transaction

Flag discrepancies, duplicates, or incomplete documents for review

Petty Cash Management

Issue and monitor petty cash vouchers for small or urgent expenses

Record all petty cash disbursements in the petty cash logbook and tracker

Ensure that each voucher has a complete set of receipts and is approved before reimbursement

Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand

Administrative Support

Handle procurement of supplies and maintain updated inventory logs

File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)

Assist in permit renewals, insurance filings, and compliance documentation

Coordinate with vendors and suppliers for payment processing and follow-ups

Compliance and Coordination

Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)

Ensure audit-ready documentation and participate in internal audit preparations

Liaise with external accountants, service providers, and auditors when needed

Salary Range : P25,000 to P30,000