Transaction Coordinator / Assistant (for an agent / broker)

We are seeking a detail-oriented and highly organized Transaction Coordinator / Assistant to support our real estate agent / broker in managing transactions, ensuring compliance, and providing top-notch customer service to clients. The ideal candidate is proactive, tech-savvy, and has experience in real estate transaction coordination.

Key Responsibilities

• Manage real estate transactions from contract to closing , ensuring all deadlines and requirements are met.
• Prepare, review, and submit real estate contracts, disclosures, and agreements.
• Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders.
• Track key deadlines and ensure all necessary paperwork is completed on time.
• Schedule inspections, appraisals, and closings while keeping all parties informed.
• Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign) .
• Ensure compliance with real estate laws, brokerage policies, and contract requirements .
• Assist with listing coordination, including uploading property details to MLS and marketing platforms.
• Provide administrative support to the agent / broker, including email management, client follow-ups, and data entry.
• Keep clients informed and provide exceptional customer service throughout the transaction process.

Requirements

Experience in real estate transaction coordination, administrative support, or assistant roles .

Knowledge of real estate contracts, escrow, title processes, and compliance requirements .

Proficiency in MLS, CRM systems, DocuSign, Dotloop, Skyslope, Google Workspace, and Microsoft Office .

Strong attention to detail, organization, and time management skills .

Excellent communication and customer service abilities .

Ability to work independently, prioritize tasks, and meet deadlines.

Familiarity with real estate marketing tools and social media (preferred).

Benefits

Purely work-from-home

Night Shift (EST)

Weekly pay