Finance CoordinatorHireArchi • Metro Manila, Philippines
Finance Coordinator
HireArchi • Metro Manila, Philippines
30+ days ago
Job descriptionMaintain accurate financial records and perform day-to-day bookkeeping functions Process accounts receivable (AR) and apply check payments to customer invoices Handle automatic credit card transaction processing, account association, and reconciliation Organize and process receipts using NEAT system, ensuring accurate date, vendor, and transaction categorization Collaborate with Finance Manager on cost allocation for COGS and expenses Serve as first point of contact for client invoice inquiries and questions Provide professional email responses to Operations Manager and Service Coordinator Escalate complex billing issues to Service Coordinator when necessary Request and process purchase orders from clients, attaching them to QuickBooks invoices with approved quotes Coordinate with ISPs (Spectrum, AT&T, Hawaiian Telcom) for service additions, deletions, billing updates, and discrepancy resolution Track and process billing for various company services including Managed Services, Time & Materials, and Projects Work closely with Operations Manager to monitor service changes across desktop, servers, Pax8, Take Control, and backup systems Add service tags and MAC numbers to client invoices for accurate tracking Maintain and update vendor sheets and Chart of Accounts in Excel and QuickBooks Process quotes from QuoteWerks system into PSA (Professional Services Automation) platform Convert quotes to invoices (QTI) from AutoTask into QuickBooks Update Microsoft Planner HUB to track project progress and next steps Generate and distribute invoices from contracts or projects in PSA system Assist Operations Manager with contract updates in Autotask, including yearly price increases and service modifications Prepare bills for Finance Manager approval (Sinch, Ingram Micro, and other vendors) Coordinate with various technology vendors and service providers Maintain accurate vendor relationship records and payment schedules Bachelor's degree in Accounting, Finance, or related field preferred, or equivalent work experience 3+ years of experience in bookkeeping or accounting roles Proficiency in QuickBooks and Microsoft Excel Strong English communication skills (written and verbal) Reliable high-speed internet connection and professional home office setup Strong attention to detail and accuracy in financial data entry Ability to multitask and prioritize in a fast-paced remote environment Experience with MSP (Managed Service Provider) billing and operations Previous remote work experience with US-based companies Experience with PSA systems (AutoTask preferred) Familiarity with technology service billing and managed services Knowledge of NEAT receipt management system Experience with QuoteWerks or similar quoting systems Understanding of technology hardware and service terminology
Employer : An MSP company located in Hawaii, USA.
Work Setup : Remote
Schedule : Monday to Friday Hawaiian Standard Time
Salary : $1,100 - $1,300 monthly
Benefits :
- 13th Month Pay
- HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
- 40 Hours Standard PTO
- 40 Hours Emergency / Sick Time Off
Employer Overview :
A leading Information Technology Solutions provider, based in Maui, Hawaii. Primary focus is on providing IT solutions for small to medium businesses through a unique, local, cloud-based infrastructure. Own and operate a state-of-the-art data center, and can deploy complete and affordable solutions to businesses in accelerated timelines.
Job Overview
We are seeking a detail-oriented Finance Coordinator to join our growing team remotely from the Philippines. This position combines traditional accounting responsibilities with specialized MSP (Managed Service Provider) billing operations. You'll play a crucial role in managing our financial operations while working closely with our Hawaii-based team to ensure seamless service delivery to our clients across the Hawaiian Islands.
Key Responsibilities
Financial Operations & Bookkeeping
Client Communication & Support
Technology Service Management
Systems & Process Management
Vendor & Payment Processing
Required Qualifications
Preferred Qualifications
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Finance Coordinator • Metro Manila, Philippines
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