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Finance Coordinator

Finance Coordinator

HireArchiMetro Manila, Philippines
30+ days ago
Job description

Employer : An MSP company located in Hawaii, USA.

Work Setup : Remote

Schedule : Monday to Friday Hawaiian Standard Time

Salary : $1,100 - $1,300 monthly

Benefits :

  • 13th Month Pay
  • HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
  • 40 Hours Standard PTO
  • 40 Hours Emergency / Sick Time Off

Employer Overview :

A leading Information Technology Solutions provider, based in Maui, Hawaii. Primary focus is on providing IT solutions for small to medium businesses through a unique, local, cloud-based infrastructure. Own and operate a state-of-the-art data center, and can deploy complete and affordable solutions to businesses in accelerated timelines.

Job Overview

We are seeking a detail-oriented Finance Coordinator to join our growing team remotely from the Philippines. This position combines traditional accounting responsibilities with specialized MSP (Managed Service Provider) billing operations. You'll play a crucial role in managing our financial operations while working closely with our Hawaii-based team to ensure seamless service delivery to our clients across the Hawaiian Islands.

Key Responsibilities

Financial Operations & Bookkeeping

  • Maintain accurate financial records and perform day-to-day bookkeeping functions
  • Process accounts receivable (AR) and apply check payments to customer invoices
  • Handle automatic credit card transaction processing, account association, and reconciliation
  • Organize and process receipts using NEAT system, ensuring accurate date, vendor, and transaction categorization
  • Collaborate with Finance Manager on cost allocation for COGS and expenses

    • Client Communication & Support

  • Serve as first point of contact for client invoice inquiries and questions
  • Provide professional email responses to Operations Manager and Service Coordinator
  • Escalate complex billing issues to Service Coordinator when necessary
  • Request and process purchase orders from clients, attaching them to QuickBooks invoices with approved quotes

    • Technology Service Management

  • Coordinate with ISPs (Spectrum, AT&T, Hawaiian Telcom) for service additions, deletions, billing updates, and discrepancy resolution
  • Track and process billing for various company services including Managed Services, Time & Materials, and Projects
  • Work closely with Operations Manager to monitor service changes across desktop, servers, Pax8, Take Control, and backup systems
  • Add service tags and MAC numbers to client invoices for accurate tracking

    • Systems & Process Management

  • Maintain and update vendor sheets and Chart of Accounts in Excel and QuickBooks
  • Process quotes from QuoteWerks system into PSA (Professional Services Automation) platform
  • Convert quotes to invoices (QTI) from AutoTask into QuickBooks
  • Update Microsoft Planner HUB to track project progress and next steps
  • Generate and distribute invoices from contracts or projects in PSA system
  • Assist Operations Manager with contract updates in Autotask, including yearly price increases and service modifications

    • Vendor & Payment Processing

  • Prepare bills for Finance Manager approval (Sinch, Ingram Micro, and other vendors)
  • Coordinate with various technology vendors and service providers
  • Maintain accurate vendor relationship records and payment schedules

    • Required Qualifications

  • Bachelor's degree in Accounting, Finance, or related field preferred, or equivalent work experience
  • 3+ years of experience in bookkeeping or accounting roles
  • Proficiency in QuickBooks and Microsoft Excel
  • Strong English communication skills (written and verbal)
  • Reliable high-speed internet connection and professional home office setup
  • Strong attention to detail and accuracy in financial data entry
  • Ability to multitask and prioritize in a fast-paced remote environment

    • Preferred Qualifications

  • Experience with MSP (Managed Service Provider) billing and operations
  • Previous remote work experience with US-based companies
  • Experience with PSA systems (AutoTask preferred)
  • Familiarity with technology service billing and managed services
  • Knowledge of NEAT receipt management system
  • Experience with QuoteWerks or similar quoting systems
  • Understanding of technology hardware and service terminology
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    Finance • Metro Manila, Philippines

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