Administrative Specialist II

Description

Required Qualifications:

• This position requires a high school diploma and six years of full-time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook) and accounting software.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in education, public policy, business administration, communications, or a related field.
• Experience in event planning, publication workflows, or outreach campaigns.
• Work experience in a higher education, non-profit, or policy-focused setting.
• Experience with QuickBooks, Ellucian Banner, Workday, Cognos, and Gulfline.
• Experience with website content management, social media platforms, and software design tools such as Canva and Adobe.

Knowledge, Skills, & Abilities:

• Knowledge of general office procedures.
• Knowledge of generally accepted accounting procedures and principles.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and complex demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to use QuickBooks or other accounting software.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to effectively manage the work of others by providing information, guidance, and motivation.
• Ability to interpret and apply laws, regulations, policies, and procedures consistently.
• Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
• Ability to work a flexible schedule including evenings, nights, and weekends as needed to accommodate key communication and event needs.

Pay Grade 14

This position is part- time, 29 hours per week.

This position is grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant.