SCM Associate

The SCM Associate oversees procurement activities, ensuring the timely renewal of service contracts and effective coordination with end-users for purchase planning. This role involves reviewing and processing purchase requests, preparing request for quotations, negotiating with service providers, and managing contract drafting and approvals. The tasks involve monitoring service delivery, addresses issues between stakeholders and suppliers, and facilitates timely payments by liaising with finance and accounting teams.

Additionally, they expand and maintain a pool of qualified service providers, manage procurement documentation, and ensure compliance with purchasing policies. The position also focuses on consolidating services for cost efficiency and contributing to strategic procurement planning.

KEY FUNCTIONS / DUTIES AND RESPONSIBILITIES :

1. PURCHASE PLAN

• Coordination with the end-users regarding the expiration of contracts, identify service contract for renewal, request for repair & maintenance and supply & installation.
• Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions or alternatives.
• Follow up the end-users if expected PRs based on the Purchase Plan are not yet submitted.
• Responsible for the updating if there are movements and revisions on the purchase plan.
• Ensures that end-users are aware of the PR to Contract requirements, process and SLA.

2. PR TO CONTRACT & PO PROCESSING

Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the end-user.

3. SERVICE DELIVERY MONITORING

4. PAYMENT MONITORING

5. SERVICE PROVIDER BASE

6. ADMINISTRATIVE

and regulatory guidelines

7. CONSOLIDATION / STANDARDIZATION

8. STRATEGIC PLANNING

TECHNICAL COMPETENCIES AND SKILLS :

Technical Skills :

Analytical & Problem-Solving Skills :

Communication & Coordination :

EDUCATION, TRAININGS, LICENSES REQUIRED :