Accounts Payable Senior Coordinator

Duties and Responsibilities

• Ensures vendor invoices and travel / entertainment expenses comply with the Grants of Authority approval process, are accurately coded to the correct GL accounts or client / matter numbers, recorded in the proper period, and paid according to invoice terms.
• Reviews travel and entertainment claims to confirm proper documentation and approvals are in line with company policies.
• Processes bank transfers, including foreign currency requests as required.
• Supports audits by preparing requested sample data for Tax and other company departments.
• Handles and resolves routine internal and external inquiries regarding account status, including investigating and communicating resolution of discrepancies.
• Coordinates and communicates with the Accounts Payable team
• Assists with onboarding and training of new staff.
• Helps document and improve AP policies, procedures, and workflows.
• Supports process migration from local offices
• Distributes incoming invoices and reimbursement requests from shared mailboxes and dashboards across the team.
• Conducts quality checks on processed vendor invoices and expense claims.
• Performs other tasks as assigned by management.

Qualifications

Location : Makati

Work set-up : Hybrid (3x onsite 2 x WFH)

Schedule : Shifting schedule