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Executive Assistant (Startup Operations & Leadership Support)

Executive Assistant (Startup Operations & Leadership Support)

Hire OverseasMetro Manila, PH
30+ days ago
Job type
  • Quick Apply
Job description

Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you’ll serve as a true right hand , helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.

If you’re proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.

🎁 Perks & Benefits

  • 💵 Paid in USD every 15th & 30th of the month
  • 🏖️ Up to 14 days of Paid Time Off per year
  • 🇵🇭 Observance of Philippine Regular Holidays (paid)
  • 🏡 100% remote – work from anywhere
  • 🌍 Collaborate directly with founders and department heads
  • 🚀 Take on real operational impact in a fast-moving, high-growth company

🧩 What You’ll Do

  • Manage executive calendars , prioritize meetings, and eliminate scheduling conflicts
  • Coordinate complex travel itineraries for domestic and international engagements
  • Own internal and external communications , draft executive emails, and build presentations
  • Support cross-functional projects , follow up on tasks, and ensure deliverables are met
  • Be a key player in team coordination , including offsite planning and department operations
  • Maintain and organize confidential documents (financials, contracts, hiring records, etc.)
  • Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate
  • Provide personal executive support when needed (travel, expenses, vendor coordination)
  • ✅ Who You Are

  • 3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting
  • Known for getting things done independently without waiting for step-by-step instructions
  • Strong background in project coordination and administrative leadership
  • Excellent written and spoken English communication skills
  • Tech-savvy and experienced with tools like Google Workspace, Asana, Monday.com , Salesforce
  • Confident managing competing priorities and making quick, sound decisions
  • A strategic thinker who also thrives in the details
  • Calm under pressure and comfortable supporting multiple executives
  • 📩 How to Apply

  • Submit updated resume
  • 1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader
  • Bonus : Any samples of operations dashboards, event planning docs, or project trackers you've built or managed
  • Only candidates who submit a Loom video will be moved to the next step of the hiring process.

    🧠 This role is ideal for someone who thinks like a founder’s partner, not just their assistant. You don’t just react—you lead, follow through, and make smart calls along the way.

    📩 Application Process Overview

    Our comprehensive selection process ensures we find the right strategic fit :

  • Initial Application - Submit application with relevant financial services experience
  • Video Introduction - Record a brief video introduction showcasing your executive support approach
  • Practical Assessment - Complete a calendar management and communication challenge
  • Recruitment Interview - Initial screening focusing on financial services experience
  • Executive Interview - Discuss role alignment, discretion, and workflow optimization
  • Client Interview - Final interview covering stakeholder management and team collaboration
  • Background & Reference Check - Professional reference verification and compliance screening
  • Job Offer - Successful candidates receive a formal offer with competitive compensation
  • We provide feedback at each stage and maintain transparent communication throughout the process.

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    Executive Assistant • Metro Manila, PH

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