AU Executive Assistant - POOLING

General Virtual Assistant

• Timesheet Approvals : Review and approve staff timesheets, ensuring accuracy and compliance with company policies. Timesheets that do not meet the required standards will need the relevant manager to be advised for further follow-up and resolution.
• Policy & Document Control : Maintain, update, and ensure compliance with company policies, procedures, and documentation requirements.
• Digital Decluttering & File Organisation : Manage digital records, ensuring proper categorisation, storage, and accessibility of files (Once Off Project)
• Preparing for Payroll Processing and Timesheets : Verify and process invoices, cross-referencing with timesheets where necessary.
• Billing and Invoicing : Preparing and sending invoices to clients or plan managers
• Expense Tracking : Monitoring business expenses and reconciling accounts
• Accounts Inbox Management & Receivables : Monitor and manage the accounts inbox, including responding to queries and overseeing accounts receivable processes.
• Social Media Management : Maintain an active presence on platforms such as Instagram, TikTok, and LinkedIn, ensuring consistent and engaging content is shared to enhance brand visibility (content will be provided)

Technical Requirements

• Should have personal and working laptop / Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 100 mbps)

Why join us

• Work with a supportive and collaborative team
• Opportunity to improve systems and processes
• Competitive salary and benefits