Operations & Payroll Coordinator (AO-13533)

Job Description

This is a remote position.

ABOUT THE CLIENT :

We are a leading provider of complete kitchen and venue solutions in Australia. We are passionate about helping our clients achieve their purpose by providing them with the best possible products and services. We are looking for a talented and experienced marketer to join our team and help us take our marketing efforts to the next level.

POSITION SUMMARY :

We are seeking a highly organized and detail-oriented Operations & Payroll Coordinator to manage key financial, operational, and administrative functions. This role is responsible for overseeing weekly payroll, coordinating contracts and client communication, supporting HR onboarding, and performing monthly financial reconciliation tasks. The role requires a proactive professional who can work across multiple departments and ensure seamless execution of recurring and ad hoc responsibilities.

KEY RESPONSIBILITIES :

1. Payroll & HR Administration

Process weekly payroll and commissions every Thursday.

Ensure timely payment of :

Contractor payments.

Commission on new contracts and daily sales (monthly).

Submit tech expenses to payroll team weekly.

Coordinate new staff onboarding.

Manage sponsorship tasks

Handle Workers Compensation claims and documentation (as required).

Maintain wage journals and ensure accuracy of payroll records.

Understands award rates in Australia - weekly payroll

2. Operations Support

Set up new clients and generate contracts.

Raise weekly sales invoices

Respond to daily queries from the operations team.

Review and manage expired contracts

3. Credit Control

Approve new clients for credit.

Monitor and act on creditor watch notifications (ad hoc).

4. Financial & Month-End Tasks

Complete and report on month-end financial

Prepare monthly cash register reports.

Ensure KPI reporting and documentation is maintained accurately.

Requirements

SKILLS & QUALIFICATIONS :

Proven experience in payroll, accounts, or operational administration.

Familiarity with payroll systems and financial reporting tools.

Ability to handle confidential and sensitive information.

High attention to detail and time management.

Excellent written and verbal communication skills.

• Prior experience in a service-based industry is advantageous.

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits :

Requirements

At least 4 + years’ experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications : Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus