Assistant Financial Controller

FILINVEST COMPANY :   QUEST HOTEL & CONFERENCE CENTER CEBU

POSITION SUMMARY :

The Assistant Financial Controller provides continuous leadership as a complement to the tasks of Financial Controller by ensuring that all areas in accounting and finance function as intended. He / She is responsible in the preparation of some financial reports which are for submission to the Financial Controller, General Manger, Corporate Office and others. He / she must ensure that financial / accounting reports from various sections and departments are reviewed before they are submitted to Financial Controller. He / She shall act as the overall head of finance and accounting in the absence of the Financial Controller.

SCOPE & RESPONSIBILITIES

• In the absence of the Finance Controller, carries out his / her responsibilities
• Evaluates performance of all subordinates with the input from FC and other departments if applicable
• Ensures each subordinate has been thoroughly trained on his / her responsibilities, establishes a training calendar
• Accommodates any internal, external, or statutory audit requests as directed by the FC
• Monitors the expiry dates of business permits, insurance policies and other licenses needed in hotel operations and coordinates with the proper authorities in the renewal of the same
• Ensures that regular reporting requirements to external clients such as the Social Security System (SSS), PAG-BIG, Philhealth, City Treasurer, the Bureau of Internal Revenue (BIR), Securities and Exchange Commission (SEC), and other Government Regulatory Agencies are duly met.
• Coordinates with the owning companies' representatives on the compliance of government reportorial requirements.
• Completes any other projects, tasks or activities as assigned from time to time
• Reviews completeness of suppliers application including all required documentation.
• Reviews terms of contract with the selected suppliers before submission to the Financial Controller.
• Reviews terms of contract with the selected labour contractors.
• Reviews the schedule of the frequency of obtaining quotations / purchasing cycle for different item groups
• Assumes any supplier management related tasks in the absence of the Financial Controller.
• Reviews the evaluation and establishment of par levels for various item groups based on consumption analysis, and updating of the Material Control System
• Reviews the valuation of supplies for disposal or resale
• Reviews the purchase requisition of Finance / Accounting and forward it for further approval, based on levels required and defined in the policies and procedures
• Reviews the expense report of all ExCom members along with GM
• Ensures credit facilities for direct billing provided to corporate, airlines, travel agents and bank are consistent with Credit policies and procedures
• Reviews limits based on recommendation by Director of Sales -based on whether one time event, stay, long stay, etc.
• Attends the credit review meeting
• Reviews for withdrawal of credit limits after informing Sales Manager
• Reviews reinstallation of credit limits after recommendation of Director of Sales
• Verifies weekly flash report
• Scrutinizes Bank Deposit discrepancy report
• Resolves the issues related to General Cashier vault Discrepancy
• Reviews Managers reports
• Reviews the selected agency to provide Foreign Exchange services
• Reviews petty cash vouchers.
• Reviews GIG sheet for fake notes
• Ensures all the major credit cards are being accepted at the hotel
• Reviews the refund amount and transaction by verifying the supporting slip and invoice amount.
• Reviews bad debts after verifying supporting documents for authorization of write off
• Ensures criteria as set by ISOP for write-off :
• An account has been sent to an outside attorney
• An account is one year old, and no collection schedule has been agreed to
• Notification is received that the company that owes the account is declared bankrupt,
• Property efforts have been exhausted, and legal procedures are not practical

34. Reviews and approves along with the GM the write-off form completed by Credit and Collection Manager

35.  Performs other duties and functions which may be assigned by the immediate superiors

COMPETENCIES AND SKILLS REQUIRED