US Real Estate Transaction Coordinator

Job Description

This is a remote position.

Job Highlights

Contract : Independent Contractor

Schedule : 40 hours / week, Monday to Friday 8am to 5pm EST with 1 hour unpaid break

Client timezone : EST

Overview

Our high-volume, top-performing real estate team is seeking a highly organized and detail-oriented Virtual Assistant Transaction Coordinator (ATC) to manage the administrative flow and compliance documentation for 35-45 active pending real estate transactions. The core focus of this role is administrative efficiency : meticulously setting up and maintaining transaction files within the SkySlope platform and ensuring all required documents are collected from agents. This position is 100% remote and crucial to maintaining broker compliance and team organization.

Key Responsibilities

The ATC will be exclusively responsible for the administrative setup, collection, and organization of documents from contract acceptance to closing. This role is primarily administrative and does not include client-facing communication, negotiation, or deadline management outside of document collection.

1. SkySlope Management & Compliance (Primary Focus)

Transaction Setup : Promptly create a new, complete transaction file in SkySlope immediately upon receipt of a fully executed contract (listing or purchase).

Document Upload & Assignment : Upload all initial contract documents and disclosures to the corresponding checklist in the SkySlope file.

Compliance Review : Review uploaded documents for basic compliance requirements (e.g., correct placement, legibility, and inclusion of mandatory forms).

Closing Finalization : Ensure all closing documents (Settlement Statement,Commission Disbursement Authorization, etc.) are obtained, uploaded, and the SkySlope file is submitted for broker review before the closing date.

Audit Resolution : Respond to and resolve any document deficiencies flagged by the Broker / Compliance department within SkySlope.

2. Agent & File Collection Management

Proactive Collection : Track and proactively follow up with agents to obtain outstanding signatures, missing disclosures, amendments, and other required documents necessary

for the SkySlope checklist.

Centralized Collection : Maintain a shared digital repository (e.g., Google Drive) for all transaction documents and ensure they are consistently named and organized before

SkySlope upload.

Communication : Use professional email and team communication platforms (e.g., Slack) to clearly communicate to agents exactly which documents are missing or need

correction.

System Maintenance : Ensure the team's internal CRM is updated with basic file status information as transactions move through the SkySlope process.

Requirements

• SkySlope Expertise : Minimum of 1 year of hands-on, expert-level experience using SkySlope for transaction file management and compliance (or similar software, as training can be provided).
• Experience : Minimum of 2 years of experience in a Real Estate Administrative, Transaction Coordinator, or Compliance role (US real estate experience required).
• Technology Proficiency : Advanced use of Google Workspace (Drive, Sheets, Gmail) and communication tools (Slack / Teams).
• Organizational & Detail Skills : Exceptional attention to detail is non-negotiable.
• Must have a proven system for managing high volumes of documents (35-45 files).
• Self-Management : Proven ability to work independently, manage time effectively, and maintain strict confidentiality in a virtual environment.
• Communication : Strong, clear written English communication skills for professional interactions with agents and internal staff.
• Reliability : A dedicated, quiet workspace and a reliable, high-speed internet connection in their home country.

Benefits

Independent Contractor Perks

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_29547_JOB

Requirements

Requirements : SkySlope Expertise : Minimum of 1 year of hands-on, expert-level experience using SkySlope for transaction file management and compliance (or similar software, as training can be provided). Experience : Minimum of 2 years of experience in a Real Estate Administrative, Transaction Coordinator, or Compliance role (US real estate experience required). Technology Proficiency : Advanced use of Google Workspace (Drive, Sheets, Gmail) and communication tools (Slack / Teams). Organizational & Detail Skills : Exceptional attention to detail is non-negotiable. Must have a proven system for managing high volumes of documents (35-45 files). Self-Management : Proven ability to work independently, manage time effectively, and maintain strict confidentiality in a virtual environment. Communication : Strong, clear written English communication skills for professional interactions with agents and internal staff. Reliability : A dedicated, quiet workspace and a reliable, high-speed internet connection in their home country.