Admin and Marketing Virtual Assistant

Job Description

This is a remote position.

Role Summary

We are seeking an Admin and Marketing  Virtual Assistant (VA) to provide operational and marketing support while also serving as a personal manager for the brand / author. This role requires a highly organized, proactive, and tech-savvy individual who can manage daily administrative tasks, coordinate marketing activities, and support brand-building initiatives with minimal supervision.

The ideal candidate has strong communication skills, excellent attention to detail, and experience managing calendars, social media, and CRM systems.

Key Responsibilities

Calendar & Email Management – Maintain the author’s schedule, coordinate meetings, and manage inbox correspondence.

CRM & Contact Management – Keep an updated database of author network contacts, media / press, influencers, and book launch partners.

Social Media Scheduling & Posting – Manage brand handles, schedule posts, and ensure consistency across platforms.

Content Repurposing – Adapt blogs or newsletters into social media posts or other promotional materials.

Travel & Event Coordination – Handle bookings and logistics for speaking engagements, author tours, and podcast appearances.

Campaign Tracking – Monitor progress for launches, events, and collaborations.

Talent Outreach & Brand Deals – Pitch the Client to brands for partnerships and collaborations.

Podcast Placement Strategy – Identify and secure podcast appearances aligned with brand goals.

Speaking Engagement Management – Set up and manage accounts on MySpeakingAgent.com and other speaker directories (SpeakerHub, SpeakerMatch, eSpeakers, etc.).

Requirements

Skills & Qualifications

Excellent written and verbal communication skills (US-based or strong English proficiency).

Proficiency in Google Workspace , Asana / Trello , and scheduling tools .

Experience with CRM systems (preferably SiteGround-based).

Familiarity with social media management and email marketing tasks.

Highly organized, proactive, and able to anticipate needs before they arise.

Performance Indicators (KPIs)

Email response time : under 24 hours

Calendar accuracy : zero conflicts

Adherence to social media and newsletter schedules : 100%

Experience in Marketing / Media / Publishing Industry

Work Schedule

Part-time : 10–20 hours per week (with potential to increase based on performance and need), Eastern Time Zone

Requirements

Skills & Qualifications Excellent written and verbal communication skills (US-based or strong English proficiency). Proficiency in Google Workspace, Asana / Trello, and scheduling tools. Experience with CRM systems (preferably SiteGround-based). Familiarity with social media management and email marketing tasks. Highly organized, proactive, and able to anticipate needs before they arise. Performance Indicators (KPIs) Email response time : under 24 hours Calendar accuracy : zero conflicts Adherence to social media and newsletter schedules : 100% Experience in Marketing / Media / Publishing Industry Work Schedule Part-time : 10–20 hours per week (with potential to increase based on performance and need), Eastern Time Zone