Admin Associate

Salary Range : Php 20,000 - 23,000 Responsibilities : Administrative and Clerical Support Perform routine office tasks such as filing, photocopying, scanning, data encoding, and routing of documents.

Maintain physical and digital filing systems to ensure ease of access and up-to-date recordkeeping.

Schedule and Meeting Coordination Assist the Administrative Officer in scheduling meetings, appointments, and departmental activities.

Coordinate meeting logistics, including room bookings, materials preparation, and refreshments, when applicable.

Communication and Correspondence Respond to incoming phone calls, emails, and physical correspondence in a timely, professional manner.

Draft, proofread, and distribute basic reports, memos, letters, and meeting minutes.

Visitor and Vendor Management Welcome and direct office visitors, clients, and vendors courteously and efficiently.

Coordinate visitor access and ensure proper communication with relevant staff.

Inventory and Supplies Management Monitor and report stock levels of office supplies and equipment.

Assist in ordering, receiving, and organizing office materials to support daily operations.

Documentation and Records Handling Ensure all documents are handled with a high level of confidentiality.

Maintain compliance with filing and documentation policies.

Event and Logistics Assistance Support logistical planning for internal meetings, workshops, and office events.

Coordinate with external vendors or service providers when needed.

Other Duties Perform additional tasks as directed by the Administrative Officer or relevant supervisor.

Qualifications : Experience in a similar administrative role is highly preferred.

Background in handling and recording financial transactions is an advantage.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic office equipment.

Familiarity with Google Workspace (Docs, Sheets) is a plus.

Excellent organizational, interpersonal, and communication skills.

Ability to handle confidential information with integrity and discretion.

Can work on site in Mandaluyong.

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