Office Admin Associate

WHAT WE OFFER Competitive Salary Packages Professional Development Opportunities Equipment Provided POSITION OVERVIEW The People Associate is responsible for various personnel and administrative duties supporting People teams.

This position involves being the company’s custodian for minor expenses and needs.

The People Support Associate works closely with the People Specialist and Utility / Messenger Personnel to ensure that workplace conditions are suitable for the employees’ optimal performance.

WHAT WILL YOU DO?

Office Administration Ensures that office equipment is in the best condition.

Handles petty cash replenishment, documentation and liquidation of receipts, and reimbursement forms.

Coordinates with the Building Administrator regarding problems that may arise in the building and reports these immediately to the VP People.

Processes purchase orders and procurement of office supplies and equipment with the approval of the VP People.

Processes the request of funds and payment of the utility bills of the company (Water, Electricity, and Rent).

Updates and maintains inventory of office supplies, pantry supplies, medical supplies, emergency kits, and office equipment.

Prepares monthly office administration cost forecast.

Processes IDs and employee kits of new employees and coordinates with suppliers.

Serves as the point of contact for work-from-home support.

Ensures updated contact information of employees quarterly.

Assists the Health and Safety Committee and the Fire Brigade Organization with the administrative support needed from the People Department.

Manages and monitors the routing and filing of all documents coming in and out of the department.

Additional Duties : Serves as a backup for Maintenance, Liaison, Business Registration, Logistics, and Directorship in the absence of Utility and Messenger Personnel.

Accomplishes other tasks as may be assigned by the immediate supervisor / manager.

WHAT SHOULD YOU HAVE?

Bachelor’s Degree or at least 2 years in college in Psychology, Behavioral Science, Human Resource Management or any equivalent degree.

1–2 years’ experience in a similar role.

Experience in Inventory and Supply Management.

Expense Tracking.

Experience in HR or Admin department.

Experience in Occupational Safety and Health.

Proficient in Microsoft Office Tools.

Organized and keen into details.

Responsible.

Resourceful.

Must be amenable to a Project-based contract.

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