Strategy & Special Projects Manager Australia

Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Job Type : Part-Time

Location : Remote

Position Summary : The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities :

• Bookkeeping & Finance
• Maintain accurate financial records using QuickBooks
• Handle monthly reconciliations, expense categorization, and invoice management
• Track accounts payable / receivable
• Prepare reports for leadership review
• Project Management Support
• Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation
• Support coordination with contractors, vendors, and internal stakeholders
• Track project budgets and deadlines
• Administrative Tasks
• Manage email and calendar scheduling across multiple time zones
• Coordinate travel arrangements and itineraries
• Assist in file organization, SOP creation, and task tracking
• Provide light social media support and content scheduling (as needed)
• Cross-Business Support
• Potentially support light admin / bookkeeping tasks for an additional service-based business
• Adapt to shifting priorities between multiple workstreams with professionalism

Qualifications :

Strong QuickBooks knowledge; experience with construction or service industry accounting a plus

Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar

Excellent written and verbal English communication skills

Highly organized, detail-oriented, and able to manage multiple priorities

Strong work ethic aligned with Filipino cultural values of integrity and reliability

College degree preferred

Tools You’ll Use :

QuickBooks

Build-A-Trend or similar project management software

Google Workspace (Gmail, Calendar, Drive, Docs)

Zoom or Google Meet

Canva or Meta Business Suite (basic social media use)

Note : The description above reflects the core responsibilities and qualifications for the Executive Virtual Assistant role. Other postings in the provided content contain additional roles with separate locations and requirements which are not included here to maintain a focused, high-quality listing.

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