Administrative & Operations Coordinator (Healthcare Legal Services) - A130

Work Arrangement : Remote (U.S. Time Zones)

Job Type : Full-time

Work Schedule : Monday to Friday, core overlap with PST time zones

Locations :

• North America (U.S. time zone coverage preferred)
• LATAM (Mexico, Colombia, Brazil, Argentina)
• Philippines (with strong written and verbal English communication skills)

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

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Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview

Our client, a mission-driven legal services firm in the healthcare and innovation sector, is seeking an Administrative & Operations Coordinator to support its leadership and operations teams. This role combines precision, professionalism, and collaboration — ensuring that the firm runs efficiently across its daily operations. You’ll handle scheduling, communications, billing, and project coordination while supporting a dynamic leadership team that values initiative and excellence.

Your Impact

As the firm’s organizational backbone, your work ensures smooth communication, efficient billing, and proactive coordination across projects. You’ll enable attorneys and leadership to focus on strategic legal work by keeping operations running with structure, reliability, and foresight.

Core Responsibilities

Calendar & Scheduling Management – 25%

Inbox & Communication Management – 20%

Billing, Invoicing & Administrative Support – 20%

Operational & Project Coordination – 15%

Meeting Preparation & Follow-Up – 10%

Document & Data Management – 10%

Requirements

Must-Have (Required) :

Nice-to-Have (Preferred) :

Tools Proficiency

Required :

Preferred :

Benefits

Compensation Package

Our Recruitment Process

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.