Administration Assistant (Engineering) | AU | WFH

Job Description

Setup and Location : Work From Home

Work Schedule : 8 : 00 AM - 4 : 00 PM AEST | 6 : 00 AM - 3 : 00 PM PH Time

Employment Type : Full Time

Ready to do work that actually excites you?

The Administration Assistant will provide comprehensive administrative and operational support across our client's tendering, documentation, and communication workflows. This role is central to ensuring the timely and accurate preparation of tender submissions, managing key administrative processes, supporting cross-department coordination, and assisting with general tasks for two sister businesses operating within the same office.

The ideal candidate is highly organized, detail-oriented, confident with numbers, and able to manage multiple administrative tasks simultaneously. Strong communication skills—both written and verbal—are essential, particularly when liaising with clients for tender follow-ups or supporting internal teams.

What You’ll Do

You’ll be the kind of person who :

Tender & Documentation Support

• Prepare final tender documents by entering completed quantities from estimators into an online tender platform.
• Ensure all quantities, specifications, inclusions, exclusions, and details are accurately reflected in the final submission.
• Perform final checks to ensure proposals are polished, complete, and error-free.
• Assist in preparing contracts, subcontractor agreements, reports, and other business documents.
• Coordinate with estimators and engineers to ensure timely submission of documents.

Administrative Operations

Client & Internal Communication

Workload Expectations

Additional Notes

Requirements

What You Bring

We’re looking for someone who :

These are non-negotiable and essential for success in the role :

Technical & Administrative Skills

Communication

Preferred (But Not Required) Qualifications |  These will make onboarding smoother but are not mandatory :

Experience & Education

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Requirements

What You Bring We’re looking for someone who : Bachelor’s degree in Civil Engineering, or Construction Management (preferred). 3+ years of experience in estimation, cost planning, or quantity surveying. Strong background in steel framing projects (preferred but not mandatory). Expertise in reading and interpreting construction drawings. Proficiency with Bluebeam or similar digital take-off software (preferred). Solid knowledge of construction materials, methods, and industry standards. Core Skills & Attributes Attention to detail (non-negotiable) – accurate assessment of gauges and dimensions. Strong communication skills – ability to liaise with clients and subcontractors. Analytical skills to produce accurate and competitive estimates. Ability to manage multiple tenders within tight deadlines. Strong organizational skills for documentation and tender management.