Operations & Finance Specialist (C&C)

Job Description

This is a remote position.

Work Schedule : Monday to Friday 8 : 00am to 5 : 00pm Sydney Time with 1 hour unpaid break.

Overview

Join a high-end construction company in Melbourne that specializes in premium residential and commercial projects where quality is truly non-negotiable. You’ll be the operational backbone supporting a growing business that works with architects, designers, and discerning clients on sophisticated builds. This role offers the opportunity to streamline complex construction operations while working with cutting-edge tools and systems. You’ll have direct impact on business efficiency and growth while being mentored by experienced professionals who will help you develop specialized construction industry expertise.

Responsibilities :

• Match all supplier invoices to correct jobs within 24 hours of receipt
• Generate client invoices within 24 hours of job completion using Xero accounting software
• Maintain accurate job costing with proper allocation of materials, labor, and overhead costs
• Process payments and follow up on overdue accounts (most invoices are due on receipt with 50% deposits)
• Organize and maintain complete job documentation including contracts, variations, timesheets, compliance records, permits, and licensing
• Schedule jobs in advance considering workload balance, travel times, and resource availability
• Conduct job audits to ensure all costs, variations, and allowances are properly recorded
• Respond to all client communications within 4 hours during business hours
• Draft client emails for approval before sending (owner prefers to review most communications)
• Coordinate with architects, designers, and subcontractors to maintain project timelines
• Provide proactive project updates to clients rather than reactive responses
• Document and standardize all operational procedures into actionable SOPs
• Maintain digital filing systems for easy access to project documentation
• Support estimating coordination with existing subcontracted estimators
• Ensure compliance documentation is maintained for all projects

Scope :

90%)

Requirements

Independent Contractor Perks

ZR_28171_JOB

Requirements

Advanced proficiency in QuickBooks Online HR experience with an AU-based client / company Strong understanding of Australian bookkeeping practices, including BAS Excellent communication and documentation skills Detail-oriented, self-managed, and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR_24527_JOB