Operations & Financial Management Specialist (SDP)

Job Description

This is a remote position.

Work Schedule : Monday to Friday 8 : 00am to 5 : 00pm Sydney Time with 1 hour unpaid break.

Overview

Join a dynamic dual-company construction operation in Australia, supporting both residential building and commercial carpentry divisions. You’ll be the operational backbone, managing critical financial processes, client communications, and system integrations across multiple platforms including BuildExact, Xero, and Procore. This role offers the opportunity to streamline operations for a growing business while working directly with the owner to implement efficient processes and drive business growth. You’ll play a crucial role in transforming manual processes into systematic workflows that support the company’s expansion goals.

Responsibilities

• Monitor and respond to all builder and client inquiries within 4 hours across both residential and commercial divisions
• Process and categorize invoices for both companies within 24 hours, ensuring zero overdue payments due to processing delays
• Coordinate communications with subcontractors and manage variation requests with 100% documentation within 48 hours
• Maintain organized project records and generate weekly status update reports for all active projects
• Track payment schedules and manage accounts payable across both Xero accounts
• Reconcile costs against budgets and generate monthly project cost variance reports
• Update cash flow forecasts with 95% accuracy using existing Excel templates from business coach
• Create and maintain digital filing systems for easy document access within 24 hours
• Track and update insurance requirements and compliance documentation
• Coordinate scheduling between carpentry and building operations to prevent conflicts
• Input historical job tracking data into BuildExact and STIC systems
• Create and maintain SOPs for estimation processes and recurring operational tasks
• Generate operational reports for management review and document monthly efficiency improvements
• Support quote preparation and follow-up processes to improve response times
• Manage internal communications to provide real-time support to field teams for drawings and specifications

Scopes

Requirements

Independent Contractor Perks

ZR_28121_JOB

Requirements

Advanced proficiency in QuickBooks Online HR experience with an AU-based client / company Strong understanding of Australian bookkeeping practices, including BAS Excellent communication and documentation skills Detail-oriented, self-managed, and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR_24527_JOB