Accounting Specialist

Scope of Responsibilities :

Sales

Prepare Invoices to document sales of spare parts, project billing, supply of labor, sale of chemicals for BTGI, BIII, and LTPI.

Ensure completeness of supporting documents such as Purchase Orders, certificate of completion, sales order, and others.

Encode in QuickBooks system using the correct class / functional account.

Provide weekly sales monitoring report to Management and CCS.

Account for all sales invoices and ensure completeness of documents as required by the BIR.

Record sales on Sales Book (to include BIII sales) monthly.

Compute monthly output taxes for use in VAT payable computation\

Encode sales for SPSP- BIR regulation

Issue delivery receipt to document delivery of goods to customers

Monitor and ensure that all parts issued are subsequently invoiced

Assist service and sales personnel in their parts requirements

Generate required reports

Perform other tasks that may be assigned from time to time.

Accounts Payable

Check, verify and process invoices against purchase orders, delivery receipt and receiving report

Prepare request for payment

Prepare journal entries for transactions

Compute input taxes and withholding taxes

Prepare BIR Form 2307

Prepare accounts payable vouchers (APV)

Encode in the QuickBooks System upon receipt of goods to ensure real time accounting inventory

Compute Landed cost of imported purchases

Scheduling of payable invoices and preparation of weekly accounts payable summary

Recording of purchases and payments on purchases & Disbursement Books

Maintain vendor files

Analyze discrepancies and unpaid invoices; reconcile SOA of supplier against company records

Pay government statutory remittances (contributions and loans)

Pay utilities on or before due dates, including utilities of Finelabb

Maintain files of vouchers and paid invoices

Compute BIR Taxes : Value Added Tax – input tax

Summarizes monthly expanded withholding taxes

Encode MAP on BIR Module

Prepare summary list of purchases and sales

Prepare / pay intercompany payables

Prepare Accounts Payable Confirmation as audit requirement

Generate required reports

Performs other tasks which may be assigned from time to time

Accounts Receivable

Prepare trade collection report

Accept and verifies Trade Collections and deposit the same to Company’s depository bank accounts

Encode receipts on QuickBooks system

Record Collections on Cash Book

File Collection / paid invoices with Official Receipts

Issue blank receipts to CCS and Collectors for their trade collections and account for the usage of receipts

Prepare weekly aging of accounts receivable for use as a collection tool

Prepare the monthly reconciliation of Trade Receivables

Monitor customer accounts for non-payment and delayed payment

Maintain a file of countered invoices

Maintain customer accounts file

Prepare Accounts Receivable Confirmation as per audit requirements

Prepare / pay / submit BIR taxes through EFPS and submits attachment through E-submission

Prepare / monitor summary of outstanding EWT

Does other work which may be required from time to time

Bank Transactions

Request transfer of funds for vehicle loan payments and taxes

Act as maker for BDO online transactions

Accept cash returns from employees, issue receipts and deposit to company bank account and summarize weekly collection

Quality Customer Service

Provide prompt service to internal and external customers

Quickly address customer complaints pertinent to accounts payable, accounts receivable, general accounting

Maintain quality service to internal and external customers

Adherence to Company policies and procedures

Follow company’s procedures and protocols

Strict adherence to corporate core values

Uphold organizational values and work with integrity and ethically

Other duties and tasks that may be assigned from time to time.