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Executive Assistant to Chief Executive Officer
Viventis Search AsiaCebu City, Central Visayas, Philippines7 days ago
Job descriptionTrack and manage deliverables across teams, ensuring deadlines and standards are met Own project dashboards, timelines, and reporting using tools like Asana, Notion, or Airtable Create and manage documentation, frameworks, and workflows that improve org-wide efficiency Masterfully manage scheduling, travel, and day-to-day priorities with speed and precision Draft polished reports, business presentations, and internal communications for C-level use Synthesize meeting outcomes and track follow-through across leadership and project teams Represent the SVP in meetings and correspondence, acting with authority and discretion Build trust-based relationships with internal and external stakeholders Craft and manage email communications, memos, or updates across various audiences. Think two steps ahead—anticipating needs, minimizing friction, and proactively solving issues Support business and select personal tasks with a high level of trust and confidentiality Champion a solutions-first mindset in everything you do. 3+ years of experience in an EA, Chief of Staff, Project Management , or Strategy / Operations role Proven ability to lead projects , manage timelines, and synthesize cross-functional inputs Solid foundation in financial analysis, reporting, and executive-level presentation Exceptional written and verbal communication skills in English Highly organized, analytical, and systems-oriented Strong executive presence and discretion in handling sensitive matters Proficient in Google Workspace, Notion, Asana, Airtable, Slack , and modern collaboration tools Able to work independently in a fast-paced, often ambiguous environment Willing to work night shift (PH time) to align with a US-based executive. Close partnership with a dynamic, high-impact SVP Visibility and influence across strategic business initiatives Career acceleration into roles such as Chief of Staff or Strategic Operations Manager Opportunity to shape the inner workings of a fast-scaling BPO company
We're Hiring : Executive Assistant to the SVP (Chief of Staff Track)
Location : Alabang, Muntinlupa City | Onsite (Hybrid optional post-onboarding)
Schedule : PH Graveyard Shift | Aligns with US-based SVP
Are you a strategic problem-solver with executive presence, analytical acumen, and a bias for action? We are looking for an Executive Assistant who operates like a Chief of Staff —someone who can think critically, lead with confidence, and deliver impact across multiple workstreams.
In this role, you’ll go far beyond admin support. You will serve as a trusted advisor, project manager, and execution partner to the Senior Vice President of a leading BPO company. You’ll drive key initiatives forward, manage complex calendars and relationships, and transform data into insight to power smart decisions.
Key Responsibilities
Strategic & Operational Leadership
- Act as a thought partner to the SVP on priorities, KPIs, and strategic goals
- Identify gaps in execution and implement solutions that improve business performance
- Lead and support cross-functional, high-visibility projects from strategy to execution
- Conduct in-depth research and financial analysis to support business cases and planning
Project & Initiative Management
Executive Support & Presentation Excellence
Stakeholder Engagement & Communication
Business & Personal Enablement
Qualifications
What You’ll Gain
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Executive Assistant • Cebu City, Central Visayas, Philippines
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