Project & Administrative Coordinator

Job Description

This is a remote position.

Looking to step into a dynamic role where no two days are the same? Join our team as a key support to the Project Director and Manager, driving success across exciting infrastructure projects. In this role, you’ll coordinate projects from the ground up, manage essential admin and financial processes, and serve as the go-to liaison between clients, councils, subcontractors, and the community. If you’re highly organized, detail-oriented, and thrive on building strong relationships, this is your chance to grow with a team that values initiative, adaptability, and professional development.

Job Highlights :

• Contract type : Independent Contractor
• Schedule :  Monday to Friday from 8 AM to 5 PM with 1-hour unpaid break

Responsibilities :

The role's scope is divided into three primary functional areas : Project Coordination, Administrative Management, and Stakeholder Liaison.

1. Project Coordination & Logistical Support

2. Administrative & Financial Management

3. Stakeholder & Client Liaison

Requirements

The successful candidate must possess strong core administrative and communication skills.   Training will be provided for industry-specific knowledge (permits, council liaison, and ISO application).

Essential Must-Have Requirements (Non-Negotiable)

Desired Experience (Plus, but not Required)

Benefits

Independent Contractor Perks :

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_28035_JOB

Requirements

Requirements The successful candidate must possess strong core administrative and communication skills. Training will be provided for industry-specific knowledge (permits, council liaison, and ISO application). Essential Must-Have Requirements (Non-Negotiable) Communication & Manner : Excellent people communication skills and a pleasant, professional manner for daily interactions with clients, residents, and authorities. Negotiation Skills : Strong skills in negotiation to manage expectations, resolve disputes with customers, and coordinate efficiently with suppliers / subcontractors. Clerical Proficiency : Proven strong clerical and administration skills with a meticulous attention to detail, necessary for paperwork and data entry. Software Proficiency : Proficiency in the Microsoft Office Suite (or equivalent, e.g., Google Workspace) for documentation and scheduling. Adaptability : Demonstrated ability to learn quickly and adapt to new administrative and project management software (experience with similar tools is acceptable). Desired Experience (Plus, but not Required) Prior exposure to managing decision-making authority related to purchasing, payments, or vendor engagement. Familiarity with regulatory environments, permit submission processes, or working with government / local council bodies. Experience in a construction, engineering, or utilities-related industry is beneficial.