Virtual Assistant - Project Accountant

Job Description

This is a remote position.

We’re looking for a detail-oriented and forward-thinking Project Accountant to join our growing team. If you thrive in dynamic, project-driven environments and enjoy taking ownership of financial processes from start to finish, this role is for you. You’ll start by managing core project accounting functions—tracking budgets, preparing billings, and ensuring financial accuracy across projects—while also building the foundation to grow into a broader role. As you demonstrate your expertise, you’ll take on expanded responsibilities in month-end closing, balance sheet reconciliations, and other corporate accounting tasks—making this an excellent opportunity for someone eager to develop into a well-rounded accounting professional.

Key Responsibilities

Core Project Accounting Duties

Set up and manage projects by accurately uploading budgets and prime contracts into Spectrum (our construction accounting software).

Maintain integration between Procore and Spectrum , ensuring smooth data flow and consistency between project management and financial systems.

Handle project invoicing by preparing and submitting draw requests promptly to support positive cash flow.

Monitor project performance through weekly profitability reports and provide clear insights on budget vs. actual results to management and stakeholders.

Prepare ad-hoc financial reports and analysis to support decision-making and management requests.

Anticipated Growth & Hybrid Responsibilities

Take on month-end close activities as you grow in the role, supporting financial reporting and accuracy.

Perform balance sheet reconciliations for key accounts to ensure completeness and compliance.

Assist in general accounting functions , transitioning over time into a blended project and corporate accounting role .

Requirements

Required

Proven experience as a Project Accountant or in a similar accounting role within the construction, engineering, or project-based industry.

Hands-on experience using Spectrum or comparable project accounting ERP systems (such as Vista, Timberline, or Sage 300 ).

Proficiency in Procore or other project management software , with a strong understanding of how it integrates with financial systems.

Strong analytical skills with the ability to generate, interpret, and present project profitability reports and other financial analyses.

Solid grasp of accounting principles and best practices.

Highly Desired

A growth mindset and eagerness to expand beyond core project accounting into broader financial responsibilities.

Experience performing balance sheet reconciliations and supporting the month-end close process.

Proven ability to work independently , manage multiple priorities, and adapt within a fast-paced, evolving environment.

Benefits

Employee Benefits

• Health and Wellness : Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind : Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility : Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance : Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits : Full support for required government benefits.

Supplemental Pay Types

Requirements

Required Proven experience as a Project Accountant or in a similar accounting role within the construction, engineering, or project-based industry. Hands-on experience using Spectrum or comparable project accounting ERP systems (such as Vista, Timberline, or Sage 300). Proficiency in Procore or other project management software, with a strong understanding of how it integrates with financial systems. Strong analytical skills with the ability to generate, interpret, and present project profitability reports and other financial analyses. Solid grasp of accounting principles and best practices. Highly Desired A growth mindset and eagerness to expand beyond core project accounting into broader financial responsibilities. Experience performing balance sheet reconciliations and supporting the month-end close process. Proven ability to work independently, manage multiple priorities, and adapt within a fast-paced, evolving environment.