Supply Chain Officer

JOB SUMMARY :

The Supply Chain Supervisor is responsible for overseeing inventory and logistics operations for store merchandise, and for managing the procurement of store goods and packaging materials. The role ensures accurate inventory tracking, smooth goods flow, timely purchasing, and supplier coordination. This role excludes procurement of office supplies, which is handled by the HR / Admin Assistant.

DUTIES AND RESPONSIBILITIES

A. Inventory & Logistics

Supervise inventory activities daily, including receiving, stock movement, and stockroom organization, ensuring accurate system updates within 24 hours of all transactions.

Conduct monthly physical inventory audits and weekly cycle counts, and submit reconciliation reports with variance analysis to the General Manager within 2 working days.

Ensure proper labeling, safe handling, and storage of store merchandise, and maintain cleanliness and compliance with company storage standards.

Facilitate timely stock transfers between branches or designated locations, and coordinate logistics to avoid operational delays or stockouts.

Lead and coach the Inventory Staff, ensuring tasks are performed accurately and in accordance with inventory control policies and procedures.

B. Purchasing

Prepare purchase requests (PRs) and process purchase orders (POs) for approved store goods and packaging materials within 2 working days from replenishment notice.

Maintain accurate and up-to-date vendor records, including price lists, delivery terms, and performance evaluations for strategic sourcing.

Coordinate with Inventory Staff weekly to monitor stock thresholds and schedule timely purchasing to avoid understocking or overstocking.

Receive and verify all deliveries against approved POs to ensure completeness, quality, and correct documentation, escalating issues to the General Manager as needed.

Submit monthly purchasing reports summarizing orders placed, supplier performance, lead times, and opportunities for cost savings or procurement efficiency.

JOB REQUIREMENTS

Bachelor’s degree in Supply Chain Management, Business Administration, or related field.

Minimum 2–3 years of experience in logistics, inventory, and purchasing functions.

Proficiency in using inventory management and purchasing systems.

Strong planning, coordination, and supplier negotiation skills.

Ability to work both on administrative tasks and field execution, with attention to detail and urgency.